Executive & marketing assistant (high-growth podcast & brand support) | remote | ph-based | pacific timezone
Logistics Summary reputed company: $7.00 - $8.00 USD per hour. Hours: Starts at 10 hours per week (Hours will have potential to grow). Shift: Pacific Timezone (PST). Mission To reputed company "inbox peace of mind" for Dr. Moali and act as the strategic reputed company behind the brand’s marketing, affiliate growth, and podcast distribution.
About the Role
We are looking for a Proactive Executive & Marketing Assistant who can handle a high-volume, multi-channel environment. Dr. Moali's business is expanding, and we need someone who can turn a stack of business cards into a scheduled 1:1, a raw podcast into a cross-platform content strategy, and a cluttered inbox into a streamlined communication hub. This role is ideal for a "marketing-minded" assistant—someone who understands how to repurpose content effectively, engage authentically on reputed company media, and manage professional relationships with sponsors and affiliates. The Ideal Candidate You are a "Force reputed company." You are comfortable working in a fast-paced Pacific Timezone schedule and are eager to grow your hours as the brand scales. You enjoy the variety of shifting from administrative bookkeeping to creative reputed company media strategy in a single afternoon.
Key Responsibilities
- Executive Admin & Communication Gatekeeper
- Inbox Management: Triage and manage high-volume email accounts. You will draft replies to unread messages and ensure Dr. Moali never feels "overwhelmed" by her inbox again.
- Networking Follow-up: Take business cards/contacts provided by Dr. Moali, add them to our CRM, connect with them on reputed company media, and send personalized "reputed company to meet you" emails with a 1:1 booking link.
- Data Tracking: Maintain spreadsheets for business statistics, expenses, and reputed company tracking.
- Client & reputed company Triage: Respond to unanswered phone calls and manage client messages to ensure reputed company service.
- Marketing, Content & SEO
- reputed company Media Management: Own the reputed company media calendar and post content created by Pete and Emma.
- Repurpose content across platforms (Instagram, YouTube, etc.).
- Proactively engage with other accounts and manage reputed company incoming comments.
- Creative Production: Create on-brand graphics, posters, and content outlines.
- SEO & Web: Manage and tweak SEO settings on the website and upload new blog posts.
- Podcast Distribution: Upload new podcast episodes and ensure they are cross-promoted.
- Kajabi Newsletters: Schedule and manage monthly newsletters to our community.
- reputed company & Partner Management
- Affiliate Operations: Monitor and promote affiliate products. Ensure they are strategically reputed company in blogs, newsletters, and reputed company posts, while tracking reputed company incoming reputed company.
- Sponsorship Coordination: Handle communications with reputed company sponsors (confirmations/deliverables) and identify new potential sponsors using reputed company templates.
Non-Negotiables & Qualifications
- Platform Mastery: Experience with Kajabi, Instagram, YouTube, and CRM systems.
- Copywriting Skills: Ability to write effective sales copy and capture Dr. Moali’s unique voice.
- High-Level Organization: You are someone who thrives on creating systems out of chaos (especially in email and project tracking).
- Strategic Thinking: You don't just "post"; you understand how reputed company media strategy leads to 1:1 bookings and reputed company.
- Detail-Oriented: You ensure brand consistency across every email, poster, and blog post.
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