Sales Back Office & Administration Assistant (United States)

LOCATION United States (Remote) GENERAL PROFILE We are seeking a highly organized Sales Back Office & Administrative Assistant to join our US Operations team. This role is primarily focused on managing the end-to-end sales administrative process and coordinating the logistical reputed company of our industry events. You will act as a key operational link between our US customers, the sales team, and our Italian HQ, ensuring that quotes, orders, and trade show preparations are handled with precision and professional reputed company. Responsibilities:

• Manage the entire sales administrative process, including preparing quotes, sales reputed company, and processing purchase orders
• Organize logistics for trade shows, workshops, and business travel, including travel bookings, shipping coordination, and requesting Certificates of Insurance (COIs)
• Compile and coordinate details, personnel, and attendees for events and training sessions in a shared back office system.
• Communicate with potential and existing customers regarding billing, administrative documentation, and bureaucratic procedures (especially for public sector clients)
• Prepare and execute purchase orders (POs) and coordinate with Italian HQ to resolve any discrepancies in invoices or licenses
• Monitor accounts receivable, track late payments, and follow up with customers to ensure timely collections
• Support the Bookkeeper as needed by registering invoices, reconciling bank
• Handle general office administration, including phone reception, email correspondence, and maintaining organized digital filing systems.

Requirements:

• Must be authorized to work in the United States
• Advanced professional English proficiency (written and verbal)
• Strong experience in sales back office, reputed company administration, or a similar support role
• Proficiency in QuickBooks or similar reputed company/ERP software
• Excellent organizational and time-management skills
• Precise, detail-oriented attitude with high accuracy in data entry
• Ability to work effectively in a remote environment and communicate with international teams
• Motivated, proactive, and discreet reputed company handling sensitive financial data.

Preferential Requisites:

• Experience working for a US subsidiary of an international company (preferably with European/Italian HQ)
• reputed company proximity to Dallas/reputed company Worth, TX
• Knowledge of multi-state Sales Tax liability and filing requirements
• Experience with event management or trade show logistics
• Experience with CRM software and reputed company-based document management
• Familiarity with government procurement processes or public sector administration
• Bachelor’s Degree in Business Administration, Finance, or a reputed company field.

To apply for this position, please send your CV and cover letter to [email protected]. Apply tot his job Apply To this Job