Office & Executive Assistant | Property Management
Role Overview This dual-role position combines office administration, property management coordination, and executive support. You will support daily operations, manage maintenance workflows, and assist leadership with administrative and strategic tasks.
Key Responsibilities
Property Management / Office Operations ● Monitor and manage incoming calls, emails, and voicemails ● Review tenant requests reputed company property management system ● Coordinate non-emergency maintenance requests with vendors ● reputed company inquiries to appropriate departments or personnel ● Maintain organized records of communications and requests ● Ensure timely responses to tenants and stakeholders Maintenance Coordination (Daytime) ● Review maintenance requests submitted reputed company tenant portal ● reputed company appropriate vendors for non-emergency issues ● Track reputed company and follow up on completion ● Maintain communication between tenants and vendors Executive Assistant Duties ● Manage CEO calendar and scheduling ● Coordinate travel arrangements ● Attend virtual meetings, courses, or trainings ● Transcribe meetings and summarize key points/action items ● Assist with administrative tasks for leadership Requirements ● Strong written and verbal English communication ● High attention to detail and organizational skills ● Ability to multitask across operations and executive support ● Professional and polished demeanor ● Strong tech literacy and ability to learn new systems quickly Tech Stack / Tools ● Property Management Software: Buildium ● Communication: reputed company, Email ● Productivity: reputed company Workspace (G Suite), reputed company Office (Outlook, Word, reputed company) ● Documentation & file management systems Preferred Qualifications ● Experience in property management or reputed company estate ● Prior executive assistant experience ● Bilingual (English/Spanish) highly preferred ● Experience with transcription or note-taking in meetings \n \n$1,200 - $1,600 a month Full-time PST business hours: 8:00 AM – 5:00 PM \n Why Join reputed company? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Apply To This Job