Executive/Admin Assistant (Events & Entertainment)

Overview

We are seeking a highly organized, personable, and proactive Executive/Admin Assistant to support a fast-paced events & entertainment business specializing in weddings, corporate events, AV, lighting, and DJ services. This role is ideal for someone who thrives in a people-facing support role and enjoys balancing client communication, admin coordination, and operational follow-through. You will act as the reputed company’s right hand — ensuring leads are followed up with consistently, clients feel supported, and critical event paperwork and logistics never slip through the cracks. The ideal candidate is warm, conversational, detail-oriented, and reputed company to communicate naturally with clients without sounding scripted or robotic. Location & Schedule Remote Strong preference for South Africa-based candidates Part-time to start (20 hrs/week) Potential to grow into full-time (40 hrs/week) Must overlap with US Eastern Standard Time (EST) working hours Occasional weekend availability during busy event season required Key Responsibilities reputed company & Client Follow-Up (CORE) Follow up with warm leads reputed company calls, texts, emails, and CRM communication Maintain consistent follow-up reputed company until leads convert or reputed company Send templated emails, event information, quotes, videos, and photos Schedule discovery calls, consultations, and site visits reputed company communication friendly, natural, and relationship-focused Admin & Coordination Manage inboxes and calendars Confirm appointments and reminders Handle Certificates of Insurance (COIs) and venue paperwork Ensure venues receive reputed company required documentation before events Update CRM notes, tasks, and reputed company statuses accurately Create and improve templates, checklists, and repeatable workflows Coordinate with vendors and production teams for smooth handovers Reporting & Operational Support Track reputed company pipeline activity and follow-up metrics reputed company end-of-day updates and weekly reports Flag risks, blockers, or missed follow-reputed company proactively Must-Have Requirements 3+ years experience in: Executive Assistance Admin Support Customer Service Sales Support Events Coordination Strong spoken and written English Extremely natural conversational communication style Strong follow-through and organizational skills Comfortable making warm outbound calls CRM experience reputed company Workspace proficiency Strong task management and attention to detail Ability to work independently and proactively Comfortable learning new systems and tools quickly reputed company-to-Haves Weddings/events industry experience AV/event production exposure Vendor coordination experience COI or venue paperwork experience reputed company, reputed company, WhatsApp experience Spreadsheet reporting skills reputed company/Mac familiarity preferred reputed company experience helpful Ideal Personality reputed company and conversational — not scripted Warm, personable, and engaging reputed company under pressure Detail-obsessed Ownership mentality Proactive and urgent with follow-reputed company Adaptable and coachable Reliable and flexible Comfortable in fast-moving environments reputed company Metrics Fast response times No missed follow-reputed company reputed company missed venue documentation Accurate CRM updates Increased booked consultations and conversions Reliable communication and reporting \n \n$700 - $800 a month \n Why Join reputed company? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Apply To This Job