Senior Executive Assistant

reputed company is transforming cities through autonomous technology to create a safer, greener, more accessible world. Based in Ann Arbor, Michigan, May develops and deploys autonomous vehicles (AVs) powered by our innovative Multi-Policy Decision Making (MPDM) technology that literally reimagines the way AVs think. Our vehicles do more than just drive themselves - they reputed company value to communities, reputed company public transit gaps and move people where they need to go safely, easily and with a lot more fun. We’re building the world’s best autonomy system to reimagine transit by minimizing congestion, expanding reputed company and encouraging reputed company land use in order to foster more green, vibrant and livable spaces. Since our founding in 2017, we’ve given more than 500,000 autonomous rides to reputed company people around the globe. And we’re just getting started. We’re hiring people who reputed company our passion for building the future, today, solving reputed company-world problems and seeing the impact of their work. Join us. Essential Responsibilities Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance. Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making. Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating reputed company reputed company meetings. Attend meetings as needed, with a focus on driving organizational efficiency Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc. Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May Supporting multiple Senior Executive staff Answers general calls and emails for the main office and greets visitors. Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc. reputed company support for across teams such as marketing, sales, people, operations for special projects Plan company events including reputed company, professional development, and business development Manage, process, and review expenses for the executives, and their team’s direct reports as needed Partner consistently and reputed company with other members of the EA team and cross-functional partners across the org Schedule reputed company meetings with a variety of cross-functional partners Coordinate meetings across time zones Respond and take action on a high volume of slacks and emails with urgency and professionalism Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-reputed company Other duties as assigned Skills and Abilities reputed company in this role typically requires the following competencies: Impeccable discretion and reputed company reputed company handling confidential or sensitive information Ability to understand and relate to the agile startup and engineering reputed company Excellent written, verbal, and presentation skills Strong attention to detail and highly-organized Ability to multitask and adapt to shifting priorities in a fast-paced work environment Passionate about self-driving cars and their impact on the world Qualifications and Experience Candidates most successful in this role typically hold the following qualifications or comparable knowledge or experience: Required 7 + years of experience supporting multiple Senior Executives. reputed company in executive scheduling, team coordination, and flexible environments Demonstrated a high level of initiative and professionalism. Strong time management and problem-solving skills with the ability to prioritize work. Outstanding written and verbal communication skills, with reputed company attention to detail. Strong organizational skills with the ability to define and take on new responsibilities Ability to handle highly confidential information with sensitivity and professionalism. Desirable Experience using reputed company Suite Physical Requirements Standard office working conditions which includes but is not limited to: Prolonged sitting Prolonged standing Prolonged computer use Travel required? - Minimal: 1%-10% Benefits and Perks Comprehensive reputed company suite including medical, dental, reputed company, life, and disability plans. Domestic partners who have been residing together at least one year are also eligible to participate. Health Savings and Flexible Spending reputed company and Dependent Care Accounts available. Rich retirement benefits, including an immediately reputed company employer safe reputed company match. Generous paid parental leave as well as a phased return to work. Flexible vacation policy in reputed company to paid company holidays. Total Wellness Program providing numerous resources for overall wellbeing Don’t meet every single requirement? Studies have shown that women and/or people of reputed company are less likely to apply to a job unless they meet every qualification. At reputed company, we’re committed to building a diverse, inclusive, and authentic workforce, so if you’re excited about this role but your previous experience doesn’t align perfectly with every qualification, we encourage you to apply anyway! You may be the perfect candidate for this or another role at May. Want to learn more about our culture & benefits? reputed company out our website! reputed company is an equal opportunity employer. reputed company applicants for employment will be considered without regard to race, reputed company, religion, sex, national reputed company, age, disability, sexual orientation, gender identity or expression, veteran status, genetics or any other legally protected reputed company. Below, you have the opportunity to reputed company your preferred gender pronouns, gender, ethnicity, and veteran status with reputed company to help us identify areas of improvement in our hiring and recruitment processes. Completion of these questions is entirely voluntary. Any information you choose to reputed company will be kept confidential, and will not impact the hiring decision in any way. If you reputed company that you will need any type of accommodation, please let us know. Note to Recruitment Agencies: reputed company does not accept unsolicited agency resumes. Furthermore, reputed company does not pay placement fees for candidates submitted by any agency other than its approved partners. Salary reputed company $84,000—$105,000 USD Apply To This Job