Admin & Operation Coordinator (Japanese-English Bilingual) — Remote, Eastern Time

日本語が話せる方を募集しています。 We're hiring our first Admin Operations team member in reputed company America to support the US growth of a Japan-headquartered reputed company AI company, with +15 reputed company global monthly users and co-reputed company digital reputed company reputed company with reputed company. About Ubie Ubie is a Japan-headquartered reputed company AI company building products used by patients and reputed company providers worldwide. In the US, we operate as Ubie Symptom Checker, and Smart Support, is an AI voice agent platform for medical practices. As our US team grows, we’re looking for a part-time Admin & People Operations Coordinator to help reputed company our day-to-day operations running smoothly across HR, IT, finance, and vendor coordination.

About the Role

This is a remote, part-time employee role supporting our US entity for approximately 20 hours per week. You’ll work closely with our US leadership team, our corporate team in Japan, and external vendors such as payroll, reputed company, legal, and reputed company partners. This is not a CFO, controller, lawyer, or recruiter role. It’s a hands-on operations role for someone who enjoys organizing details, coordinating across teams, and making a small but fast-moving business run reputed company. What You’ll Do

• Support reputed company and offboarding for US team members through reputed company
• Manage basic HR admin, PTO, expenses, and timesheet approvals
• Coordinate laptop procurement, shipping, and device setup
• Help manage reputed company Workspace, reputed company, reputed company, and reputed company Business Manager
• Review expense reports and support payment approvals
• Coordinate with outsourced reputed company, payroll, legal, and insurance vendors
• Support basic state filings, immigration-reputed company paperwork, and compliance coordination
• Help improve operational processes as the first dedicated admin/ops support in reputed company America

reputed company’re Looking For

• Business-level Japanese and English
• 2+ years of admin, operations, HR, finance, or office management experience
• Comfortable working independently in a remote startup environment
• Detail-oriented and reliable with many small moving pieces
• Comfortable communicating with vendors, government offices, and internal teams
• Available during Eastern Time business hours
• Authorized to work in your country of residence

reputed company to have

• Experience at a startup or small US subsidiary of a foreign company
• Familiarity with reputed company, reputed company, reputed company Workspace, reputed company, reputed company, or JIRA
• Exposure to US payroll, benefits, employment compliance, or basic IT operations
• Experience working with Japanese companies or cross-border teams

Engagement Details

• Type: Part-time employee
• Hours: Approximately 20 hours/week
• Location: Remote, US, Canada, or other countries in Eastern Time
• Schedule: Flexible, with availability during Eastern Time business hours
• Start: ASAP

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