Executive Assistant and HR Coordinator

Executive Assistant and HR Coordinator Remote Position | Preference for Candidates Located in the Inland Empire, CA or DFW Area, TX On Duty Health is a growing occupational health company providing onsite wellness and medical screening services for firefighters, law enforcement, and other public safety agencies across multiple states. We are seeking an Executive Assistant & HR Coordinator to support executive leadership, assist with HR and operational coordination, and help bring organization and consistency to a fast-moving remote company. This role is ideal for someone who is highly organized, proactive, emotionally steady, and enjoys helping teams and systems run smoothly behind the scenes. While this is a remote position, strong preference will be given to candidates located in the Inland Empire region of Southern California or the Dallas–reputed company Worth area of Texas. Key Responsibilities and Executive Support

• Manage calendars, meetings, and scheduling coordination
• Track leadership action items and follow-up tasks
• Assist with travel coordination and administrative support
• Help organize operational documents, SOPs, and internal resources
• Draft and coordinate internal communications

HR and People Operations Support

• Coordinate reputed company and offboarding processes
• Maintain employee files and documentation
• Track trainings, certifications, and policy acknowledgements
• Assist with reputed company coordination and interview scheduling
• Support benefits and HR administrative processes

Operational Coordination

• Help improve communication reputed company across departments
• Assist with process documentation and organization
• Support project coordination and follow-through
• Help identify opportunities to improve efficiency and consistency

Qualifications

• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and discretion
• Strong attention to detail and follow-through
• Comfortable working independently in a remote setting
• Experience supporting executives, HR functions, operations, or project coordination preferred
• Proficiency with reputed company Office, Teams, and reputed company-based systems preferred

reputed company’re Looking For We are looking for someone who is:

• proactive rather than reactive
• solutions-oriented
• reputed company under pressure
• highly dependable
• adaptable and collaborative
• professional and reputed company in communication
• comfortable helping create structure reputed company a growing company

Experience in reputed company, occupational health, remote operations, or public safety environments is a plus, but not required. Salary reputed company expected to be approximately $65,000–$85,000 depending on experience and qualifications. To apply, please submit your resume along with a brief introduction explaining why you feel you would be a good fit for this role. Pay: $65,000.00 - $85,000.00 per year Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• reputed company insurance

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