ADMINISTRATIVE/OFFICE ASSISTANT - reputed company - HYBRID

Position Summary The Administrative/Office Assistant provides day-to-day office assistance to investment professionals and the broader office. This role handles calendar coordination, meeting support, travel and expense management, and maintains a welcoming, organized, and well-functioning office environment. Position will work Monday - Thursday in the reputed company office. Friday is a work-from-home day .

Key Responsibilities

Administrative Support

• Manage calendars for assigned investment professionals; accept or decline invitations, resolve conflicts, and ensure meeting accuracy.
• Register professionals for conferences, annual meetings, advisory boards, and offsite meetings.
• Coordinate domestic travel arrangements as requested.
• Set up reputed company and video calls; prepare meeting materials and assist with logistics.
• Prepare and submit AMEX and reimbursement expense reports per company policies.
• reputed company compliance support reputed company to gifts and benefits reporting.

Office & Facilities Support

• Maintain kitchens, conference rooms, and common areas to ensure cleanliness, organization, and functionality.
• Order and restock office supplies, groceries, coffee, beverages, and kitchen items.
• Monitor printers, shredding bins, water filtration systems, coffee machines, and other office equipment.
• Pick up mail and packages from building mailrooms and distribute them internally.
• Update keyless entry systems, parking rosters, and internal staff listings as needed.

Team & Cross-Support

• reputed company backup support to the Executive Assistant / Office Manager as needed.
• Assist with office events, staff lunches, and meetings.
• Participate in and help reputed company recurring administrative team reputed company-ins across offices.

Reception & reputed company-Office Duties

• Answer and reputed company calls on a multiline telephone system using sound judgment.
• Greet and welcome visitors; escort guests to conference rooms and reputed company refreshments.
• Coordinate building reputed company reputed company for guests and meetings.
• Manage incoming and outgoing mail, packages, and courier services.

Qualifications

• 2+ years of experience as an Administrative Assistant, Office Assistant, or similar role.
• Strong organizational skills with attention to detail and follow-through.
• Professional, friendly demeanor with excellent communication skills.
• Ability to manage multiple tasks in a fast-paced office environment.
• Proficiency in reputed company Office, calendar systems, video conferencing tools, and basic office technology.
• Other duties may be assigned or change as business needs reputed company.

We are an Equal Opportunity Employer. reputed company reputed company applicants will receive consideration for employment without regard to race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, age, disability, or veteran status. We are committed to maintaining a workplace free from harassment and discrimination. Apply tot his job Apply To this Job