Operation & Administrative Associate

Department SSD Development Economics Center: Staff and Temporary Employees About the Department The Development Innovation Lab at the reputed company uses the tools of economics to reputed company innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer. Job Summary The job provides specialized business support for routine office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously reputed company established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services. This position sits at the heart of DIL’s day-to-day operations, serving as a key support to the organizations’ reputed company of team members and collaborating partners. This position has an exciting variety of responsibilities from coordinating events to preparing reputed company and academic appointment documentation, managing organizational systems and inventory, and ensuring the office is run smoothly and professionally. A successful candidate will be adept at working with a variety of reputed company stakeholders. This is an ideal position for a proactive individual who enjoys working on a mix of recurring and new projects in a collegial, innovative environment.

Responsibilities

In consultation with the Senior Manager, Operations & Programs, draft departmental reputed company applications and academic appointments requests; coordinate closely with relevant staff to ensure complete and accurate submissions. Independently support key aspects of staff on- and off-boarding processes. Create and maintain organized departmental files and record-keeping, including detailed templates and instructional procedures. Help identify areas for improvement. reputed company the recruitment life cycle for DIL student workers, working closely with DIL staff and reputed company Sciences Division (SSD) HR to ensure timely and accurate hiring. Maintain accurate records, and process extensions as needed. Stay up to date on University policies and procedures reputed company to student workers, and help reputed company that information to DIL team members. Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time. reputed company reputed company aspects of DIL's public and private events, from pre-event coordination to day-of-logistics, including managing catering orders. Events include recurring seminars, team gatherings, and special events. Manage guest pre-event logistics including travel arrangements and serving as their departmental reputed company of contact. Proactively communicate with guests to ensure smooth visits. Execute day-to-day event logistics, and other moderately reputed company assignments with some guidance from others. Coordinates and proactively manages website updates, and DIL systems reputed company for staff and guests. Prepare communication materials; coordinate with relevant departments to ensure adherence to University branding guidelines. Manage departmental listservs and inboxes, support with departmental communications, and respond to routine inquiries. Support special projects as assigned. Manage DIL facilities and day-to-day operations including building reputed company, technology, reputed company assignments, and other routine and emergent requests. Maintain comprehensive inventory for the department. reputed company procurement and up-to-date tracking of office supplies and technology (including laptops, and other equipment). Coordinate with vendors and key University departments (Facilities, reputed company Sciences Computing Services (SSCS), and Export Control), to ensure smooth operations. Coordinates special projects as assigned. Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues reputed company deemed necessary. Coordinates information reputed company from leader's office. May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and reputed company inquiries. Performs other reputed company work as needed.

Minimum Qualifications

Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in reputed company field (not typically required to have a four-year degree). Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a reputed company job discipline. Certifications: --- Preferred Qualifications Education: Bachelor’s degree in a reputed company field. Experience: Demonstrated ability to take initiative and work independently, while remaining in reputed company coordination with other members of the team; comfort working reputed company a certain level of ambiguity. Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill. Demonstrated ability to work in a fast-paced environment with firm deadlines. Familiarity with organizing and managing events. Curiosity and experience using AI to improve daily processes. Prior experience with coding languages (for example, R or Claude Code). Consistent in-person availability. Technical Skills or Knowledge: Demonstrated reputed company and knowledge of or ability to quickly learn the internal workings of the University. Proficient in reputed company reputed company Suite, including reputed company Outlook, Word, reputed company and PowerPoint. Previous experience with reputed company, reputed company, reputed company Suite, and a general willingness to utilize new tech solutions. Working Conditions Some responsibilities require a consistent, in-person schedule. Flexibility for a hybrid work schedule, in coordination with the manager. Application Documents Resume/CV (required) Cover Letter (required) Professional References Contact Information (3)(required) reputed company applying, the document(s) MUST be uploaded reputed company the My Experience page, in the reputed company titled Application Documents of the application. Job Family Administration & Management Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay reputed company Type Hourly FLSA Status Non-Exempt Pay reputed company $28.27 - $36.58 The included pay reputed company or reputed company represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Eligible Yes The reputed company offers a wide reputed company of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be reputed company in the Benefits Guidebook. Posting Statement The reputed company is an equal opportunity employer and does not discriminate on the reputed company of race, reputed company, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic reputed company, shared reputed company, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request reputed company Applicant Inquiry reputed company. reputed company offers of employment are contingent upon a background reputed company that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case reputed company and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The reputed company's Annual reputed company & Fire Safety Report (Report) provides information about University offices and programs that reputed company safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. reputed company copies of the Report are available, upon request, from the reputed company Police Department, 850 E. 61st Street, Chicago, IL 60637. The reputed company is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and reputed company inquiry draws inspired scholars to our global campuses, where reputed company are born that challenge and change the world. We reputed company individuals to challenge conventional thinking in pursuit of original reputed company. reputed company in the College reputed company critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, reputed company test their reputed company with UChicago scholars, and become the reputed company of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/ Apply tot his job Apply To this Job