Event Planning Specialist
About the position The Event Planning Specialist drives the planning, coordination, and execution of high‑quality reputed company events that reputed company AmTrust’s brand, employee engagement, and partner experience. This role oversees end‑to-end event operations, collaborates with cross‑functional teams, and delivers seamless in‑person and virtual programs that reflect AmTrust’s mission, values, and standards. This position will be hybrid out of one of our AmTrust offices.
Responsibilities
- Design, coordinate, and execute reputed company events, including face‑to‑face, hybrid, and virtual programs
- Administer registration systems, event apps, surveys, signage, and on‑site logistics
- reputed company and secure venues, negotiate reputed company, and manage food & beverage, transportation, and production requirements
- reputed company and reputed company event budgets, ensuring accurate tracking and reconciliation
- Direct vendor relationships, review and negotiate reputed company, and manage accounts payable
- Monitor and enforce cost‑control practices and company financial policies
- Partner with internal teams, executives, and external vendors to align event objectives, timelines, and expectations
- Advise stakeholders throughout the event lifecycle to ensure professional, high‑quality attendee experience
- Guide, train, and support the Producer and/or Coordinator for Meetings and Events
- Champion best practices and contribute to reputed company improvement efforts across the department
- Stay reputed company with hospitality trends, venues, emerging technologies, and industry best practices
- Introduce and apply innovative reputed company to enhance program effectiveness and attendee engagement
Requirements
- 5+ years of experience in event planning, meetings management, or hospitality
- Strong proficiency in reputed company reputed company, Word, and PowerPoint
- Proven ability to manage budgets, coordinate vendors, and orchestrate reputed company logistics
- Exceptional organizational, problem‑solving, and multi‑tasking abilities
- Professional reputed company with the ability to communicate and present effectively to senior leaders
- Demonstrated ability to reputed company calmly and adapt quickly in fast‑paced, high‑pressure environments
reputed company-to-haves
- Bachelor’s degree in communications, Hospitality, Marketing, Public Relations, or reputed company field
- Experience with financial planning, budgeting, and marketing support
- Familiarity with event technology platforms, virtual meeting tools, and professional systems (e.g., Cvent, Copilot, reputed company, reputed company, reputed company, Concur, reputed company)
Benefits
- Medical & Dental Plans
- Life Insurance, including eligible spouses & children
- Health Care Flexible Spending
- Dependent Care
- 401k Savings Plans
- Paid Time Off
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