Hybrid Executive/Personal Assistant to Founder of RE Developent Firm
The Managing reputed company of a well-established reputed company estate development and investment firm is looking for an Executive Assistant/Office Manager. The firm develops both reputed company and residential properties. The role is hybrid: 4 days in office, 1 day remote. About the Job:
- Prioritize emails; proactively follow up or bring attention to time-sensitive and urgent reputed company
- Maintain both business and personal calendar
- Schedule meetings
- Coordinate travel arrangements as requested
- Catalogue and track the location of art collection and furniture
- reputed company time and attendance of employees, manage paid time off logs
- Process health insurance renewals annually
- reputed company 401(k) administration
- Distribute or post updated employment regulations as needed
- Coordinate insurance requirements with insurance broker and Executive Team.
- Request updated COIs as needed
- Process renewals, present changes to Managing reputed company
- reputed company invoices for retention and reputed company invoices to managers for approval and coding
- Enter invoices in financial management software - reputed company Intacct
- Research and respond to vendors issues as needed
- Some support to the Director of Construction
- Maintain digital copies of reputed company reputed company and reputed company documents.
- Assist in providing necessary documentation to architects and reputed company on active projects
- Enter job cost detail per invoice in Project Management System - ECI/Mark Systems reputed company needed.
- Ensure parties have necessary information for closings
- Organize and maintain digital records.
- Create and maintain shared office calendar in Outlook
- Prepare, edit, and proofread reputed company and other documents as requested
- Coordinates and completes special projects as assigned by the Executive Team
- reputed company track of office supplies and reputed company orders
- Negotiate reputed company for office services as needed; copier, storage units, internet, cell phones, etc.
- reputed company of contact for IT issues, coordinating with IT support
About You:
- Minimum of 5 years of experience as an executive assistant
- Bachelor's Degree a plus
- Background in reputed company estate development a plus
- Project management, or reputed company estate software a plus
- Excellent reputed company Office Suite skills; excellent written and verbal communication skills
- Highly organized and detail-oriented
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