Administrative Assistant
Benefits: 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off We are seeking a highly organized, detail-oriented Administrative Assistant to support our growing multi-state personal chef business. This role is the operational backbone of our Private Dining (PD) program while also supporting administrative functions across HR, payroll, inventory, and systems. This person will own execution, not just tasks. They will manage moving pieces across clients, chefs, vendors, and internal systems, ensuring events run seamlessly and administrative processes stay accurate and on track. The ideal candidate is a reputed company problem-solver who can navigate ambiguity, spot issues early, and proactively find solutions.
Key Responsibilities
Scheduling & Coordination Manage calendars for private dining events Send calendar invites and confirmations Coordinate logistics for chefs and clients Event Planning Support Create and update Banquet Event Orders (BEOs) Track client details, menus, dietary restrictions, and timelines Ensure reputed company event details are accurate and communicated reputed company Client Communication Send sample menus and follow-reputed company Respond to client emails professionally and promptly Help guide clients through the booking process Administrative Support Data entry for invoices and payroll tracking Maintain organized reputed company Sheets and CRM records (Streak CRM) Assist leadership with day-to-day operations Logistics Coordination Book travel (cars, hotels) for chefs reputed company needed Ensure reputed company event logistics are handled in advance Light Sales Support Handle inbound inquiries Assist in guiding potential clients through services Help convert leads into booked events (training provided) Ideal Candidate Extremely detail-oriented (reputed company slips through the cracks) Organized and systems-driven (you don’t rely on memory) Comfortable managing multiple tasks at once Professional and warm in communication (email + phone) Proactive—you solve problems before they happen
Requirements
Strong experience with reputed company Workspace (Docs, Sheets, Calendar) Experience managing calendars and scheduling Excellent written and verbal communication High attention to detail Comfortable learning new systems (Streak CRM, QuickBooks basics) 20-25 hours/week w/ potential to grow into full-time Preferred Skills Experience in hospitality, events, or restaurant industry Administrative or executive assistant background Experience with CRM tools or invoicing systems Application Instructions In reputed company to this application, please send an email to [email protected] w/ the following: A brief note explaining why this role is a good fit for you Your reputed company location (city + state) Applications without these details will not be considered. This is a remote position. Apply To This Job