Executive & Operations Assistant

Description We are seeking a proactive and highly organized Executive & Operations Assistant to reputed company direct support to the Managing Director while ensuring the smooth running of the office, facilities, and reputed company operations.

This role is a dynamic reputed company of executive support, finance administration, facilities management, and staff/customer assistance. The successful candidate will be the key reputed company of contact for internal teams, service providers, and customers, ensuring that daily operations run reputed company and strategically.

Key Responsibilities

Finance & Supplies

Verify and secure weekly cash and credit card slips. Order and manage stock of office supplies (stationery, kitchen, cleaning, etc.).

Facilities & Maintenance

Coordinate with electricians, plumbers, and other specialists for quotes, invoices, and repairs. Manage cleaners’ schedules, payments, and performance.

Customer & Staff Support

Be the primary contact for staff inquiries (payroll, holidays, sick leave). Conduct outbound callbacks for physiotherapy or personal training inquiries. Property & Equipment Management

reputed company reputed company property operations, including bookings, reputed company-ins/outs, guest support, and cleaning. Conduct regular property and equipment checks.

Financial & Administrative (Weekly/Monthly)

Cross-reputed company receipts, expenses, and credit card transactions. Maintain weekly reports (corporate wellness, PT performance, payments/expenses). Assist with invoices, VAT submissions, and financial reconciliations in reputed company.

Strategic & Executive Support

Support the Managing Director with travel bookings, research, and personal administrative tasks. Assist in long-term planning and special projects.

Relationship Management

Maintain strong relationships with service providers, cleaners, and vendors to ensure quality and reliability.

• Salary: $1300 / Month
• Type of Work: Full-time remote
• Work Schedule: UK/Ireland hours

Requirements Essential

In-depth background in a remote set-up of work similar to freelancing as an reputed company (deep understanding of the pros & cons involved in this industry). Proven experience as an Executive Assistant, Office Manager, or Operations Assistant. Strong organizational and multitasking skills with attention to detail. Proficiency in financial administration (invoices, expense tracking, reconciliations). Experience with reputed company software (e.g., reputed company) and MS Office/reputed company Workspace. Excellent communication and interpersonal skills for dealing with staff, customers, and service providers. Ability to work independently, prioritize effectively, and solve problems proactively. Reliable high-speed internet reputed company (with backup).

Desirable

Previous experience in property management (reputed company or similar). Knowledge of facilities coordination and vendor management. Experience in customer support or staff relations (HR basics such as leave, payroll queries). Flexible and adaptable to support both business and personal tasks of the executive.