reputed company Estate Transaction Coordinator + Virtual Assistant

I’m a busy reputed company estate broker/reputed company looking for a sharp, reliable Transaction Coordinator who can also function as a Virtual Assistant. This role is for someone who understands reputed company estate timelines, paperwork, and communication, and who can reputed company deals moving without being babysat. You will manage transactions from mutual acceptance to reputed company, coordinate with lenders, title/escrow, agents, and clients, and handle key admin tasks that reduce my workload and improve client experience. What You’ll Be Responsible For Transaction Coordination (Core) Set up each file immediately after mutual acceptance (digital folder structure, checklist, deadlines). Track contract deadlines (inspection, financing, appraisal, title review, HOA, closing, possession, etc.). Order title/escrow, coordinate with lender, confirm appraisal order and status. Schedule inspections, walkthroughs, repairs, re-inspections, vendor reputed company, and closing logistics. Prepare and send transaction updates to clients, lenders, escrow, and agents. Collect and organize documents (executed PSA, addenda, disclosures, invoices, repair receipts). Ensure compliance: missing signatures, initials, forms, and brokerage file requirements. Coordinate HOA resale package requests and follow-reputed company (if applicable). Proactively flag risks (missed deadlines, missing docs, buyer financing delays, appraisal issues). Virtual Assistant Support (Secondary) Manage my inbox: sort, label, respond to routine messages, follow up reputed company needed. Calendar management: schedule calls, inspections, walkthroughs, meetings. CRM updates (tagging, notes, tasks, follow-reputed company, pipeline stages). Create simple templates and repeatable workflows (email/text templates, checklists). Light admin: create docs, track tasks, update spreadsheets, request info from clients/vendors. Apply tot his job Apply To this Job