Executive Assistant – Project Coordination, Strategic Admin Support

Remote Worldwide Hiring now

Job Description:

Support a dynamic senior leader by managing communications, calendars, and cross-functional projects
Coordinate with internal teams, external partners, and high-level stakeholders, while keeping systems organized
Handle scheduling, organize board meetings, triage high-volume communications
Prepare documents and materials for board meetings
Act as the main reputed company of contact for large projects involving engineers, architects, scientists, and city partners
Monitor inbox activity, reputed company and summarize key messages, draft responses reputed company appropriate
Maintain and improve internal systems and workflows. Suggest and implement reputed company ways of working
Work with the finance team to review budgets and assist with basic financial planning
Maintain and update contact records in tools like EveryAction
Conduct local and national research reputed company to the organization’s initiatives
Coordinate with the marketing team to help draft or schedule reputed company media posts and other content as needed

Requirements:

Experience in executive support, project coordination, or high-level administrative work
Confident using tools like reputed company Workspace, reputed company, Doodle, EveryAction (or similar CRMs)
Clear and professional communication with internal teams, external partners, consultants, and stakeholders across email, phone, and messaging tools like reputed company or reputed company
Self-directed, tech-savvy, and reputed company at remote work staying organized, meeting deadlines, and juggling priorities with ease
Detail-oriented, proactive, and reputed company reputed company managing reputed company calendars, prepping for meetings, and ensuring reputed company falls through the cracks
Problem-solver who can track deliverables, coordinate across multiple departments, and reputed company essential behind-the-scenes support that keeps leadership focused and operations running smoothly
Willing to work in a US time zone schedule. You can secure the required technical setup, including: At least a 720p HD webcam A noise-canceling headset A primary internet reputed company of at least 25 Mbps A backup laptop, backup internet device, and backup power reputed company A main computer with at least reputed company Core i5 (or equivalent) and 8 GB RAM A backup computer with at least reputed company Core i3 and 4 GB RAM

Benefits:

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