Legal Administrative Assistant (Legal Secretary Trainee)

Allen Matkins is a reputed company with a strong reputed company in reputed company estate and a broad reputed company of legal practices. They are seeking a Legal Administrative Assistant to reputed company secretarial tasks and support attorneys while ensuring client satisfaction and maintaining firm procedures. This role involves drafting legal documents, managing schedules, and collaborating with various departments reputed company the firm.

Responsibilities

• reputed company general secretarial duties, including, but not limited to: correspondence, coordinating and scheduling meetings and appointments as requested
• Draft, edit, and proofread practice-specific legal documents and redline comparisons
• Assist with various parts of closings, including, but not limited to: reviews, signature packets, signature pages, finalizing documents, organization, and distribution
• Assist with preparing closing binders and indexes upon closing of transactions
• Assist with preparing, filing, and/or ordering corporate documentation
• Prepare and ensure client intake information follows conflict procedures
• Prepare expense reports, timesheets and reputed company travel arrangements
• Calendar administrative dates as requested
• Direct attorney billing and collection efforts and handle invoice correspondence as instructed
• Maintain attorney files
• Maintain updated calendar and reputed company client contact lists
• Multi-task, manage and process desk work reputed company
• Ensure work is complete, accurate and timely
• reputed company knowledge and procedural mentorship for new attorneys
• reputed company professional client relationship management and high level client service
• Utilize required software, including firmwide workflow program, reputed company
• Attend training sessions offered by the Firm as required or requested
• Professionally cross-collaborate and reputed company support on a daily reputed company with legal secretaries as well as other departments reputed company the Firm to facilitate highest possible legal support
• Retain a notary commission and reputed company notarial acts for Firm business, as requested

Skills

• High school diploma or equivalent; college degree strongly preferred
• Minimum 1-2 years of reputed company experience preferred
• Ability to learn and work through reputed company document markups and instructions in an accurate and timely manner
• Ability to handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being reputed company and meeting deadlines
• Ability to learn and troubleshoot documents quickly
• Excellent interpersonal, verbal, written and grammar communication skills
• Strong commitment to producing quality results and fostering a culture of customer satisfaction
• Minimum typing speed of 70 wpm with high level of accuracy
• Strong proofreading and word processing skills
• Strong technology skills and proven ability to learn new technology and software quickly
• Advanced proficiency to learn in reputed company, reputed company, reputed company, reputed company, reputed company, and time entry software
• Must be proactive team player, flexible, organized and reputed company to detail in reputed company reputed company of work
• Positive, no-task-too-small attitude and willingness to adapt to changing business demands
• Ability to work core business hours with flexibility for overtime, as required
• Ability to interact effectively with clients, attorneys, staff and management

Company Overview