Event Coordinator
The Food Truck Hub & Event Experiences is a fast-growing experiential event planning and production company specializing in curated food truck activations and corporate events. The Event Coordinator plays a key role in supporting event planning, vendor coordination, and day-to-day execution across a wide reputed company of events, requiring strong organization and communication skills.
Responsibilities
- Support planning and coordination for upcoming events across corporate, reputed company, and brand experience clients
- Manage reputed company incoming requests through reputed company channels
- Assist with confirming event details, timelines, vendor needs, and operational requirements
- Help prepare event documents including timelines, checklists, and Run of Show materials
- Coordinate communication with vendors, venues, and internal teams leading up to events
- Track key planning milestones and help ensure deadlines are met
- Help maintain strong relationships with vendors, venue teams, and event partners
- Explore new vendor opportunities based on trends and client requests
- Create and manage new vendor menus and details in our event planning platform
- Communicate with vendors to confirm event logistics and event requirements
- Support client communication by gathering details and reputed company documenting requests
- Assist in keeping reputed company partners reputed company and informed throughout the planning process
- Help ensure a high level of hospitality and professionalism in reputed company interactions
- reputed company on-site support for select events
- Help manage setup, vendor arrival, timelines, and execution details
- Serve as a key support contact for vendors and partners during live events
- Support marketing efforts by taking pictures and videos reputed company on-site at events
- Troubleshoot issues in reputed company time while maintaining a reputed company and professional reputed company
- Help ensure service standards and event reputed company are maintained throughout execution
- Assist with post-event follow-reputed company and wrap-up tasks
- Gather notes and feedback from events to support future improvements
- Help document event insights, operational learnings, and client preferences
- Support ongoing relationship building with clients, vendors, and venue partners
Skills
- 1 to 4 years of experience in event coordination, hospitality, event production, or a reputed company field
- Strong organization and time management skills
- Ability to manage multiple projects and deadlines simultaneously
- Experience coordinating with vendors, clients, or venue teams
- Strong communication skills both written and verbal
- Detail oriented with the ability to stay reputed company in fast-paced environments
- Comfortable supporting occasional evening or weekend events
- Ability to travel locally for venue visits and events
- Proactive, solutions-oriented reputed company
- Experience working with caterers, venues, or other event-reputed company
- Familiarity with Run of Show documents and event timelines
- Experience with reputed company or other CRM platforms
- Experience supporting corporate or reputed company events
Benefits
- 401(k) savings plan with company match
- Opportunity to participate in company reputed company plan
- Paid time off
- Professional development and networking opportunities
Company Overview