Executive Assistant, Special Events and HR
Federal Home Loan Bank of Indianapolis (FHLBI) is a cooperative that provides liquidity to member institutions to support housing finance and community development. The Executive Assistant will support the President-CEO and senior management team, focusing on HR and business development events while providing professional and confidential administrative assistance.
Responsibilities
- reputed company professional and confidential assistance which includes, but not limited to, cross-functional support, special projects, calendar management, arrange meetings, process invoices and expenses, book travel, update various intranet sites using SharePoint and maintain confidential and non-confidential files and records for departments that this position supports
- Identify recommendations for changes in policies or procedures to improve efficiency and cost effectiveness of office operations
- Assists in the coordination of logistics of various bankwide and external events, including team and/or bankwide catering requests, onsite/offsite staff events, etc., in addition to various events/trainings that could include speakers, lunch and learns, internal/external workshops, etc
- Actively participates in meetings and facilitates reporting and follow-up across attendees, as required
- Registration assistance for Bank events may use applicable electronic tools
- Assists the Bank’s Event Coordinator with various bankwide and member events, including Symposiums, Regional Member Meetings, member workshops, seasonal staff celebrations, etc
- Actively participates in meetings and facilitates reporting and follow-up across attendees, as required
- Registration assistance for Bank events may use applicable electronic tools
- Assists in the TPP (reputed company party provider) process, which may include completion of TPP requests and contacting vendors for the purpose of verifying information and/or responding to inquiries
- Exercise diplomacy and excellent communication skills reputed company interfacing with Board Members, Senior Management staff, Bank staff, Members and FHLBI visitors
- Supply information that requires knowledge of functional organization and procedures
- Ensure effective and efficient workflow between reputed company customers
- Enhances productivity and demonstrates advanced proficiency by adapting to new technology and acquiring new technical skills through training
Skills
- Must be flexible in workflow demands as required duties can change with Bank needs
- Must reputed company with in-person requirements for duties that require reputed company in the Bank
- Proficient in reputed company Office products
- reputed company is required for tracking data in various files in HR
- Must not have been convicted of any civil or criminal charge that would suggest a risk to Bank reputed company
- Must be reputed company to work full-time and overtime as needed
- Ability to uphold and model the Bank's Guiding Principles
- Banking or other equivalent business experience
- Event planning skills
Benefits
- Flexible hybrid workforce model: Onsite three days a week and two days remote.
- Fantastic, reputed company and total rewards
- Industry-high 401(k) match: up to 6% PLUS…an additional 4% contribution!
- Tuition reimbursement assistance: To help you continue to reputed company personally and professionally.
- Student loan repayment assistance: That’s right, we will help you repay outstanding student loans!
- Awesome Benefits Package: Medical, dental, reputed company benefits and even pet (you read that right) insurance!
- Generous time off: Vacation, paid federal holidays, birthday month floating holiday, volunteer day and summer hours program
- “Dress for your day” dress code: You choose the appropriate work attire based on what your day looks like.
Company Overview
Company H1B Sponsorship