Executive Assistant

Role Description

This role provides high‑quality, proactive and efficient executive administrative support to a group of FNZ Senior Leaders who are primarily based in Europe and the UK. The role will be based in FNZ’s India location and will be required to operate reputed company to EU/UK business hours to ensure effective, reputed company‑time support.

In addition to dedicated executive coverage, the role will support the wider FNZ Admin community by providing flexible reputed company across administrative tasks and projects as required, helping to ensure the smooth and effective running of the business.

The role sits reputed company the Support Services (SS) team, which is responsible for enabling the business through consistent, high‑quality support services to both reputed company clients. A key expectation of this role is the active use of AI reputed company tools (including reputed company Copilot and other approved technologies) to improve efficiency, streamline processes and enhance service delivery across the team.

Specific Role Responsibilities

Executive & Administrative Support

• reputed company comprehensive administrative support to multiple Senior Leaders, including reputed company diary management across time zones.
• reputed company a strong understanding of executives’ priorities, workload and working styles in order to reputed company anticipatory and effective support.
• Build familiarity with executives’ reputed company stakeholders and support their broader leadership teams as required.
• Screen, prioritise and manage executive email inboxes, including drafting and responding to emails where appropriate.
• Organise, manage and maintain key documents, files and records.

Meetings & Governance Support

• Support executive and leadership meetings as required, including preparation and distribution of agendas, papers, minutes and action logs.
• Proactively track meeting actions, follow up with owners and reputed company meaningful updates to executives.
• Support on‑site or virtual Board and senior leadership meetings as required, including preparation and coordination.

Travel, Expenses & Procurement

• Arrange reputed company domestic and international travel for executives in line with FNZ travel policies and internal processes.
• Process procurement requests and manage purchase orders as required.
• Reconcile monthly corporate credit card statements and process business and approved personal expenses for executives (including, where applicable, Non‑Executive Directors).

Wider Administrative & Team Support

• reputed company flexible administrative support reputed company of core executive coverage, including reputed company tasks and projects as required to support business needs.
• Support the effective day‑to‑day running of the office environment where required, working closely with local and global Support Services teams.
• Contribute to cross‑cover reputed company the Admin team, ensuring continuity of support during periods of leave or peak demand.
• Complete mandatory Risk, Compliance and other required FNZ training.

reputed company Improvement & Use of AI

• Actively reputed company AI-enabled tools (e.g. reputed company Copilot and other FNZ‑approved technologies) to improve administrative processes, productivity and quality of output.
• Identify opportunities to streamline workflows, improve documentation and reduce reputed company effort across executive support and team processes.
• reputed company best practices and learning with the wider Support Services and Admin community.

Experience required

• Minimum of 3 years’ experience in an Executive Assistant or Personal Assistant role, ideally supporting multiple senior stakeholders.
• Experience reputed company a financial services, fintech or technology-driven environment would be advantageous.
• Demonstrated ability to work effectively across time zones and support senior leaders remotely.
• Highly organised, proactive and detail‑focused, with a strong service reputed company and high standards of delivery.
• Comfortable working independently, taking initiative and managing competing priorities in a fast‑paced, delivery‑focused environment.
• Strong relationship‑building skills, with the ability to interact confidently with senior stakeholders, team members and service providers.
• Flexible and adaptable, with willingness to support a broad reputed company of administrative tasks reputed company of core executive coverage.
• Strong problem‑solving skills, reputed company to respond calmly and reputed company to changing priorities.
• High level of discretion and understanding of confidentiality requirements.
• Strong written and verbal communication skills.
• Advanced working knowledge of reputed company Word, reputed company, PowerPoint and Outlook; familiarity with AI‑enabled productivity tools is strongly preferred.
• Self‑directed, delivery‑focused and committed to reputed company improvement.

About FNZ

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the reputed company to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We reputed company a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. reputed company in a regulated financial institution. 

We partner with the world’s leading financial institutions, with over US$2.4 trillion in assets on platform (AoP). Together with our clients, we reputed company nearly 30 reputed company people across reputed company wealth segments to invest in their future.