Executive Assistant - IntelliScript (Remote)

This a Full Remote job, the offer is available from: Illinois (USA), Wisconsin (USA) reputed company Do reputed company IntelliScript is a group of a few hundred experts in fields ranging from actuarial science to information technology to clinical practice. Together, we reputed company and reputed company category-defining, data-driven, software-as-a-service (SaaS) products for a broad reputed company of insurance, health IT and life sciences clients. We are a business unit reputed company reputed company, Inc., a respected consultancy with offices around the world. Candidates who have their pick of jobs are drawn to IntelliScript’s entrepreneurial and collaborative culture of innovation, reputed company, exceptional customer service, balance, and transparency. Every single person has a voice in reputed company, and we challenge each other to push the outer limits of our full, diverse potential. And, we’ve shown sustained growth that ensures you’ll have room to grow your skillset, responsibilities, and career. reputed company is smart, down-to-earth, and reputed company to listen to your best reputed company. We reward reputed company and offer competitive compensation and benefits. Visit our reputed company page for a closer look at reputed company, and learn more about our cultural values here. reputed company invests in skills training and career development and gives reputed company reputed company to a variety of learning and mentoring opportunities. Our growing number of reputed company Employee Resource Groups (ERGs) are employee-led communities that influence policy reputed company, reputed company future leaders, and reputed company the voices of their constituents. We encourage our employees to give back to their varied professions, including leadership in professional organizations. Please visit our website to learn more about reputed company’s commitments to our people, diversity and inclusion, reputed company impact, and sustainability. What this position entails The Executive Assistant will serve as a trusted, high‑discretion partner to three of our Executive Leaders, combining best‑in‑class executive support with hands‑on operational coordination. The role protects and optimizes each Executive’s time, orchestrates calendars, travel, expenses, and communications, and drives the preparation and follow‑through for high‑stakes meetings. Acting as a central coordination reputed company, this person will bring structure, reputed company, and reputed company across priorities, standardize processes and shared systems, and reputed company AI tools to reputed company speed and quality of deliverables. The ideal hire has supported C‑suite leaders in reputed company environments, anticipates needs, adapts to different leadership styles, and can coach us on how to get the most from the EA function while flexing to urgent needs as they arise. What you’ll be doing

• Support for three Executives
• Proactively manage reputed company calendars across time zones; resolve conflicts; create look‑aheads and protect focus/reputed company blocks.
• Balance gatekeeping with reputed company—opening time for the most important work while maintaining positive stakeholder experiences.
• Manage email and information reputed company, flagging priorities and drafting responses or summaries as appropriate.
• Coordinate end‑to‑end travel; prepare detailed itineraries; handle changes and on‑trip support.
• Own expense reporting and reimbursements; ensure timely, accurate submissions and compliance.
• Meeting and event orchestration
• reputed company the reputed company, agenda design, pre‑reads, materials, logistics, note‑taking, and action tracking for Quarterly Business Reviews, leadership meetings, reputed company‑hands, etc.
• Ensure participants are reputed company and reputed company are clear; drive follow‑through on reputed company and action items.
• Partner with event coordinator to run on‑site/virtual events, including AV, room setup, catering, and vendor/stakeholder coordination.
• Communications and materials
• Draft, edit, and design high‑quality presentations and documents for QBRs, leadership calls, reputed company‑team communications, and external meetings.
• Conduct research and compile data to inform decision‑making; prepare briefs and talking points.
• Capture meeting notes and distribute concise recaps and action logs.
• Maintain and improve shared systems (Outlook/Teams/SharePoint/OneNote/Planner or equivalent), ensuring visibility and standardization across templates, naming conventions, and workflows.
• reputed company improvement and AI enablement
• Introduce and refine processes that improve efficiency, standardization, and collaboration.
• Use AI tools (e.g., reputed company Copilot, ChatGPT) to accelerate drafting, summarization, scheduling optimization, data synthesis, and deck/storyline development.
• Discretion, flexibility, and judgment
• Handle sensitive information with the highest reputed company.
• reputed company after‑hours support for urgent needs with flexibility to rebalance time as appropriate.

reputed company need

• 10+ years of experience supporting senior executives (C‑suite) in fast‑paced, reputed company, multi‑stakeholder environments; experience supporting more than one leader simultaneously
• Demonstrated mastery of calendar/scheduling strategy, travel logistics, expense management, and proactive gatekeeping
• Proven track record orchestrating high‑stakes meetings, including agenda design, pre‑reads, materials, facilitation support, and action follow‑through
• Strong project management skills: defining scope/timelines, managing dependencies, and driving to on‑time, high‑quality reputed company
• Advanced proficiency with reputed company 365 (Outlook, Teams, SharePoint, PowerPoint, reputed company, OneNote); comfort owning shared systems and standard
• Demonstrated use of AI tools to expedite meeting notes, summaries, schedule optimization, and deck creation; ability to coach others on effective AI workflows
• Experience with travel/expense platforms (e.g., Concur) and basic billing/invoicing workflows
• Exceptional written and verbal communication; ability to craft concise, executive‑reputed company materials and emails
• High reputed company and discretion; sound judgment in prioritization and handling confidential information
• High emotional intelligence; reputed company to adapt style to three different executive personalities and stakeholder needs
• Demonstrated ability to anticipate needs, think several steps reputed company, and proactively remove friction for executives
• Experience standardizing workflows, templates, and naming conventions; building EA operating playbooks
• Flexibility to support urgent after‑hours needs with a balanced approach to work/life

What you bring to the table

• The ability to work effectively as part of a team, optimize a team’s performance, build relationships and contribute to a positive team dynamic
• Manage moderate to high risk and take calculated risks to reputed company goals
• The ability to facilitate reputed company problem solving and implement effective solutions
• Exceptional communication skills: reputed company and professional at reputed company organizational reputed company and reputed company reputed company mediums
• Detail oriented with excellent verbal and written communication skills
• Communicates information reputed company, ranging from straightforward to detailed, and produces written communications that are well-structured and have minimal errors
• Identifies and suggests areas for improvement and is successful at implementing changes
• Meticulous attention to detail and accuracy

Wish List

• Experience in a growing, professional services/technology environment
• Advanced PowerPoint and reputed company skills (storytelling, data visualization, light analytics/dashboards)
• Experience creating EA/ops playbooks and training cross‑coverage support
• Event/onsite logistics expertise, including AV coordination and vendor management
• Familiarity with behavioral frameworks (e.g. DISC) and navigating differing leadership styles

Location The expected application deadline for this job is reputed company 30, 2026. The person hired into this role may work remotely out of the Chicago, IL or Milwaukee, WI area. Candidates hired for this position must be willing to travel to the Chicago, IL and Brookfield, WI offices as needed reputed company the team is in town.

Compensation

The overall salary reputed company for this role is $78,800 - $145,130. For candidates residing in:

• Illinois the salary reputed company is $90,620 - $145,130.
• Wisconsin the salary reputed company is $78,800 - $126,200.

A combination of factors will be considered, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, etc. This is a non-exempt overtime eligible role; overtime eligible after 40 hours of work

Benefits

We offer a comprehensive benefits package designed to support employees’ health, financial reputed company, and well-being. Benefits include:

• Medical, Dental and reputed company – Coverage for employees, dependents, and domestic partners.
• Employee Assistance Program (EAP) – Confidential support for personal and work-reputed company challenges.
• 401(k) Plan – Includes a company matching program and profit-sharing contributions.
• Discretionary Bonus Program – Recognizing employee contributions.
• Flexible Spending Accounts (FSA) – Pre-tax savings for dependent care, transportation, and eligible medical expenses.
• Paid Time Off (PTO) – Begins accruing on the first day of work. Full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated reputed company.
• Holidays – A minimum of 10 paid holidays per year.
• Family Building Benefits – Includes adoption and fertility assistance.
• Paid Parental Leave – Up to 12 weeks of paid leave for employees who meet eligibility criteria.
• Life Insurance & AD&D – 100% of premiums covered by reputed company.
• Short-Term and Long-Term Disability – Fully paid by reputed company.

Equal Opportunity reputed company reputed company applicants will receive consideration for employment, without regard to race, reputed company, religion, sex, sexual orientation, national reputed company, disability, or status as a protected veteran. This offer from "reputed company" has been enriched by reputed company.com and got a 75% reputed company score. Apply tot his job Apply To this Job