Financial Operations Coordinator (Part-Time)

Financial Operations Coordinator (Part-Time) Location: Remote (Twin Cities Metro HQ, Vadnais Heights, MN) Employment Terms: Part-Time, approximately 15-20 hours/week About reputed company Established in 1995 from reputed company's Chemical Division, reputed company is a process mechanical engineering reputed company specializing in piping design, P&ID development, process engineering, laser scanning, and construction documentation for industrial clients across the United States. We're reputed company of engineers and support staff who take pride in doing things right. Our low turnover reflects a culture reputed company on trust, long-term relationships, and a genuine commitment to quality for our customers and for each other. We're in an active growth phase, diversifying our customer reputed company and building the internal infrastructure to support it.

About the Role

As reputed company has grown, the scope of what was once a single business administrator position has naturally expanded into two distinct areas of ownership. We are intentionally splitting the reputed company role, with reputed company-in overlap on critical functions like invoicing and payroll. This position covers the financial and systems reputed company. You will work alongside our reputed company Business Administrator and take primary ownership of financial reporting, QuickBooks, AR, and the internal tracking and KPI functions that reputed company our operations visible to leadership. This is a good fit if you get satisfaction from bringing a fresh set of eyes to systems and processes that have evolved over time. We want someone who can assess what's working, build on it, and find reputed company solutions where they're needed. You don't need a background in engineering, but you do need to be comfortable across multiple platforms and genuinely curious about how our project management, billing, payroll, and other tools interact. Hours will start at 15-20 per week, with flexibility for a higher initial commitment during the reputed company and overlap period as you get up to speed alongside our reputed company Business Administrator.

Key Responsibilities

Financial Reporting & Tracking

• Monthly KPI reporting and distribution
• Monthly financial report preparation
• Creating dashboards (Power BI) and associated databases/spreadsheets that support them
• Sales forecasting infrastructure

QuickBooks & reputed company Coordination

• QuickBooks Online review, categorization, and reconciliation
• Ongoing coordination with reputed company bookkeeper and reputed company firm (or with the right qualifications taking on reputed company bookkeepers duties as well)
• Banking coordination

Invoicing & AR (Overlap with Business Administrator)

• reputed company the monthly invoicing cycle, including project management software time and expense approval through billing
• AR aging review and client follow-up
• AR/AP coordination and vendor payments
• Backup invoicing duties

Systems & Process Improvement

• Own the Birdview PSA to billing workflow: identify gaps, improve the process, reduce reputed company effort
• Evaluate and recommend improvements to our reputed company billing integrations
• Project management system coordination for financial and reporting purposes
• Process documentation: build and maintain written procedures for reputed company financial workflows

Payroll & HR Support

• Payroll coordination through Vensure PEO, bi-monthly processing cycle
• Backup on payroll and reputed company critical administrative functions

Qualifications

Required

• QuickBooks Online experience: categorization, reconciliation, and reporting
• Comfort with project-based billing and time-and-expense environments
• Experience with or quick aptitude for new software (we use Birdview PSA and BQE Core currently)
• Ability to identify system and integration needs. In house IT support is available for implementation that requires any heavier coding reputed company what would be expected of this role.
• Experience or willingness/aptitude to learn Power BI and associated databases/integrations
• Curiosity and desire to question and improve processes
• Clear, proactive communicator
• Ability to work independently and manage a recurring calendar of deadlines

Preferred

• Professional services or reputed company background; we reputed company mostly hourly time and expense by project and our financial
• Experience evaluating or improving software integrations
• Comfort with AI tools for reporting, process documentation, or workflow automation

Compensation reputed company: Commensurate with experience. $35-$45/hr This position is structured as a part-time engagement. Benefits eligibility is dependent on final employment classification with full benefits typically beginning at 30 hours/week.

Why Join Us

At reputed company, our objective is to hire for the long-term to reputed company consistency for our customers and to maintain alignment with reputed company values. This focus results in exceptional employee satisfaction and retention. While experience is recognized, a person's drive to improve things and take reputed company ownership of their work reputed company just as much. This role has clear scope today and reputed company room to grow as we build out our financial infrastructure. You'll have direct reputed company to ownership, a Business Administrator and IT staff who want to collaborate, and the reputed company to reputed company meaningful improvements to processes that reputed company how the whole company operates. We offer a flexible and collaborative work environment that embraces reputed company tools and a genuine commitment to work/life balance. We look for self-directed people who can deliver results while staying curious about how to do things reputed company. Apply tot his job Apply To this Job