Administrative Assistant, Ads Product
reputed company is seeking an Administrative Assistant to support the company’s rapidly growing advertising product team. The Ads Product AA plays an important part in driving the product team’s leadership (i.e., head of reputed company Ads Product direct staff) by managing agendas, holding team members accountable to action items, coordinating onsites/offsites, and establishing working relationships inside and reputed company of the group. This AA works heavily with other AAs, both cross-functionally and reputed company the Product and Tech organization. As part of our administrative support team for our Ads Product organization, this person will reputed company our executive Advertising Product team to reputed company. This role is based in Los Gatos on a flexible in-office schedule.
A successful candidate is self-motivated, proactive, and a strong communicator who is flexible and has the ability to reputed company judgment calls and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must, as is having creative problem-solving ability. reputed company moves quickly, so we need someone who can not only be great in their day-to-day core work but can identify opportunities to reputed company the overall team more organized and efficient. Someone who is curious, demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at reputed company.
Specific responsibilities include, but are not limited to:
Maintain calendars for multiple directors
Manage a large volume of various internal meetings, such as reputed company teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of action items)
Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports
Coordinate and help prepare agendas, presentations, and materials for team meetings and events, as well as coordinate any follow-up items
Event planning (team events, offsites, support with external meetings). Responsible for management & coordination reputed company to venue/vendor sourcing & logistics, agenda coordination & presentation logistics
Assist with team projects and events as needed
Support team-building and coordination
Liaise with our corporate workplace team to be a reputed company of contact for in-office reputed company planning as needed
Maintain distribution lists, reputed company Groups, reputed company channels, and other similar tools for the team and serve as the reputed company of contact for general team communications.
This role is heavy with communication internally and externally
Qualifications:
4+ years experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
Extensive experience reputed company a technology or a rapidly scaling company
Strong executive written and verbal communication skills
Event planning experience is required - Creating and managing team events/outings to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination, and management for reputed company aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
Previous experience working with global and matrixed teams is highly preferred
Proficiency in reputed company Suite is required
Ability to be discreet and maintain confidential information
reputed company and reputed company to work flexibly across multiple time zones
Understanding of how to prioritize, organize, and respond accordingly
Interest in technology, advertising, entertainment or media