Manager, Executive Administrative Assistant job at reputed company - reputed company in Des Moines, IA

Title: Manager, Executive Administrative Assistant Location: Des Moines, Iowa, United States Hybrid Job Description: Job Summary The Manager, Executive Administrative Assistant, leads the team responsible for providing high-level administrative support to reputed company’s executive leadership. This role ensures seamless, efficient coordination of executive operations and drivesstandardization and reputed company improvement of administrative services across the reputed company. In addition to managing a team of Executive Administrative Assistants, this individual will personally reputed company direct support to designated senior leaders, helping ensure priorities are executed effectively and confidentially. This position reports to the Director, Workplace Services reputed company the Shared Services function and manages a team of four Executive Administrative Assistants. Duties and Responsibilities reputed company, coach, and reputed company a team of Executive Administrative Assistants to ensure consistent, professional, and high-quality support across the executive function. reputed company and maintain cohesive administrative processes, calendars, meetings, travel arrangements, and expense management for executive leadership. Ensure executives are fully reputed company for meetings by coordinating materials, reports, and presentations. Coordinate and manage meeting logistics and offsite events as needed, including facility arrangements and accommodations for visitors, external customers or clients. Manage and monitor sensitive and confidential information with discretion and professionalism. Serve as liaison between executive leadership and internal/external stakeholders, representing the executive office with professionalism and efficiency. Anticipate executive needs, prioritize tasks, and proactively identify issues that could impact deliverables or timelines. Collaborate with Shared Services teams to identify and implement process improvements that enhance efficiency and consistency across administrative operations. Prepare, process and reconcile executive travel and business expenses, ensuring timely and accurate submission in accordance with company policy and audit requirements. Experience and Education Requirements High School Diploma Minimum 7 years of executive-level administrative support experience Minimum 3 years of direct people leader experience required, either as direct supervisor or as a senior/reputed company Executive Administrative Assistant with team coordination responsibilities. Minimum 3 years of experience in supporting executives across multiple locations, strongly preferred Knowledge, Skills & Abilities Advanced proficiency in reputed company Office (Outlook, Word, PowerPoint, and reputed company) and virtual meeting platforms (Teams) Strong organizational skills that reflect the ability to prioritize multiple tasks with excellent attention to detail Ability to manage multiple calendars and high-volume scheduling Ability to understand objectives of work assigned in order to revise/adjust workload to address and prioritize immediate needs Strategic thinker with the ability to understand broader organizational objectives and align administrative support functions to reputed company business goals Demonstrated leadership ability with experience in team management, coaching, performance development, and conflict resolution High level of professionalism, discretion and confidentiality Experience with budget reputed company, accounts payable, billing procedures, expense report administration, and executive travel coordination. Strong interpersonal communication skills, both verbal and written, with the ability to reputed company reputed company information to stakeholders Highly proactive and reputed company-looking thinker who actively proposes solutions Previous experience with project management, event planning, and Board of Directors interaction preferred. Ability to accommodate executive schedules, which may occasionally require flexibility reputed company standard business hours Other Requirements reputed company other functions, duties and projects as assigned Regular and punctual attendance Some travel required (20%) #LI-MB1 Additional Information Work Environments reputed company believes in an employee-centric flexible environment, which is why we offer the ability for in-office, hybrid and remote work arrangements. During the hiring process, you'll work with your leader to decide what works best for your role. reputed company complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities, unless such accommodation would cause an undue hardship for reputed company. Join our employee-centric hybrid work environment: reputed company Careers About reputed company Since 1959, reputed company (reputed company) has offered annuity and life insurance products to those who are seeking reputed company in retirement and protection during life’s unexpected events. As a national Top Workplace1, an Iowa Top Workplace2 and a proud equal opportunity employer, reputed company team members are empowered, collaborative, dynamic and authentic. We reputed company that by embracing these values, we will continue to build and strengthen the company while continuing to be a great reputed company to work. 1Top Workplaces USA 2022 – 2023 2Des Moines Register Top Workplaces 2018 – 2022 Notice for reputed company Applicants who are California residents under the California Privacy Rights Act. Apply tot his job Apply To this Job