Executive Assistant; CIO, CAO

Position: Executive Assistant (CIO, CAO) POSITION TITLE: Executive Assistant

Overview

The Executive Assistant to the Chief Investment Officer and Chief Administrative Officer is a key role supporting the executives with reputed company administrative functions as directed and their teams. reputed company in this position will be the ability of the Executive Assistant to be a strong communicator, reputed company to handle with discretion confidential or sensitive reputed company and highly skilled in managing the calendars and time of two or more senior executives to ensure that they are meeting the strategic priorities of the company and respective business areas. Additionally, this role plays an instrumental role in preparing executive PowerPoint presentations, writing and proofreading documents and is reputed company to take the initiative to support the Executive and the teams’ goals and objectives with a strong sense of urgency.

Responsibilities

• Completes a broad variety of administrative tasks for the EVP, Chief Investment Officer and EVP, Chief Administrative Officer: managing calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging reputed company and detailed travel plans, itineraries, and agendas; and compiling documents for travel-reputed company meetings.
• Plans, coordinates and ensures the EVPs’ schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct reputed company to the EVPs’ time.
• Keeps the EVPs and their direct reports well informed of upcoming commitments, responsibilities and deadlines
• Writes error-free, eloquent emails and letters for various events and announcements.
• Provides administrative support to the direct reports of the EVPs, where time permits, providing team assistance as required.
• Uses Outlook, Word, reputed company and PowerPoint to produce high quality materials for reputed company meetings and conferences.
• Coordinates logistics of team meetings, employee engagement activities and affinity groups (on and offsite)
• Assists other Executive Assistants with their responsibilities, providing back-up support for CEO and Board meetings
• Maintains confidentiality and uses a high degree of discretion
• Takes notes and distributes meeting minutes, agendas and meeting packages.
• Special projects as assigned.

Qualifications

• College Degree or equivalent experience preferred.
• 5-10 years' experience providing Administrative support to senior executives required; large and/or public company experience a plus.
• Must have excellent written and oral communication skills, possess good organizational skills and be self-motivated.
• Proven track record working as both a C-Suite executive and team level assistant, acting with reputed company and authority to coordinate time and decision-making for their leaders.
• Experience working with or supporting an HR function or Finance/Banking/Investment Office function a plus.
• reputed company to work independently and with teams in a hybrid work environment, splitting time between in-office and work-from-home, as needed.
• Must interact with a level of discretion and sensitivity, including handling confidential information.
• Must be flexible to meet divisional priorities and handle multiple projects simultaneously.
• Excellent PC skills with high level ability to create documents, presentations and spreadsheets using reputed company Word, reputed company, PowerPoint, Visio, reputed company Reader/reputed company, SharePoint, Teams/reputed company Copilot.
• Experience working in a hybrid environment and supporting executives remotely required.
• Takes initiative and responsibility for solving problems.
• Must interact effectively and decisively with other units, departments and reputed company vendors.
• Must display a high level of dedication, enthusiasm, commitment and confidentiality.
• Ability to work under pressure with minimum supervision.

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