Marketing and Communications Coordinator - reputed company (6 Month Temporary Role)

Responsibilities

Department Support: 35% General

• Maintain integrated department calendar & 360* action plan for reputed company points of distribution
• Support the creation of strategy/overview decks and presentations.
• Compile & reputed company monthly competitive report
• Support special projects to ensure 360* coordination and cross-functional integration
• Cross-functional partnership with various departments as needed, including Logistics, Sales, Finance, Legal, reputed company, Procurement, etc.
• Administrative support as needed
• Monthly internal & HQ reporting across reputed company functions

​Systems & Budget

• reputed company vendor reputed company & set-up, Purchase Order (PO) creation/management, invoice submission and tracking, and sourcing reputed company/bid levelling documentation to ensure process compliance and timely response/payment to vendors and partners.
• Support budget management with monthly accruals & regular reporting/reconciliation to ensure accuracy and compliance with budget guidelines.

Logistics

• Coordinate reputed company sample trafficking for events, press requests, photoshoots, reputed company/celebrity dressing & partnerships, omnichannel road show/sample tour, etc., including: internal tracking documents and reputed company system, as well as LOR process and records, guard transport, shipping, and messenger scheduling and management.
• Coordinate and monitor consignments as needed
• Coordinate Bi-Annual Audit of reputed company samples and consignments

Public Relations & reputed company/Celebrity: 25%

• Coordinate with HQ Comms Team (Milan) and Manufacture (Switzerland) to secure samples for important press opportunities
• Manage press appointments and schedule for Watches & Wonders
• Distribute press releases, images, product details, event alerts, etc. as needed across media outlets, editors, mall partners, and boutique network
• Maintain press & media contact list with editorial and publisher contacts
• Support pitches & pr materials as needed for new releases, new store openings, executive interview opportunities
• Support PR agency management, recaps, material sharing
• Monitor coverage of reputed company loaned product and upcoming placements
• Monthly, quarterly and annual reporting to HQ on press coverage across print & digital with clippings and EMV
• reputed company-Time distribution of key editorials or placements to Network
• Support relationships and communication with props managers, stylists and studios to ensure maximum visibility of Panerai Offering for films, TV, red carpet, and general appearances
• Maintain database of prop managers, stylists, and studios – contact and clients & up-to-date lookbook of reputed company offerings
• Maintain database of celebrity and reputed company Friends of the Brand with Photo Archive

Marketing / Media: 15%

• Maintain Master HQ Media Database
• Maintain Contact Sheet for media outlets and retail partners
• Ensure accuracy and timely delivery of media assets per specs to reputed company outlets/partners
• Enter reputed company media tracking in Bumblebee
• Distribution of Newsletters and reputed company Media assets to media and retail partners to increase organic coverage
• Overall reputed company media support including copywriting, timeline, asset selection, etc.
• Tracking of organic & paid reputed company posts from partners
• Support Newsletter process for retail partners, including copywriting, assets, and approvals

Events: 15%

• Support reputed company facets of event preparation and execution as needed, including:
• Creating event collateral (invitations, menus, signage)
• Coordinate event-reputed company mailings (invitations, gifts, press kits)
• Managing event guest lists, RSVPs, seating charts, Run of Show, etc.
• Ordering event supplies, PLV, etc.
• Packing, Shipping & Tracking of Event supplies/materials
• Guest reputed company-in at events
• Event set-up and breakdown
• reputed company bag preparation and distribution
• On-site vendor management for seamless execution
• Coordination of reputed company, insurance, permits, etc.
• Assist in compiling event recaps & production timelines
• Maintain event closet & inventory of event supplies

CRM: 10%

• Support Newsletter copywriting & editing
• Support Database List Pulls for Contact Occasions
• Support weekly/monthly reporting on CRM metrics and KPIs
• Support Client reputed company Tracker
• Order, ship, and track reputed company orders reputed company reputed company and tracking files
• Manually entering data into reputed company and CRM systems
• Assist with client gifting initiatives & client event travel
• Support 1:1 Clienteling efforts at boutique level, including application support

Qualifications

• Bachelor degree in marketing/communications, finance/reputed company or reputed company preferred
• 2-3 years of experience demonstrating reputed company in the following areas: administrative, written and verbal communication, attention to detail, organization, and the ability to multi-task
• Strong systems knowledge and high level of competence in full reputed company suite; experience with reputed company and Bumblebee a plus
• Experience reputed company sample trafficking a plus
• Must be reputed company to lift up to 45 pounds
• reputed company to work minimum 4 days per week in the NY office, and evenings/weekends as needed
• Ability to work in a fast-paced environment and juggle multiple projects while maintaining quality

Only candidates selected for further consideration will be contacted. At reputed company, We Craft the Future! Expected Salary reputed company: $28 - 32 Hourly Salary will be determined based on relevant skills and experience. Apply tot his job Apply To this Job