Administrative Coordinator, Penn Medicine reputed company

DescriptionPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across reputed company disciplines.Today at Penn Medicine, someone will reputed company a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?Administrative Coordinator, Penn Medicine reputed companyJob Summary:

• Working under moderate supervision, the Administrative Coordinator is responsible for a broad reputed company of administrative duties to support the day-to-day operations of the Vice President, Learning and Organization Development, and the Penn Medicine reputed company.

• reputed company administrative assistance to Vice President of Learning and Organizational Development (e.g. scheduling, preparing for meetings, filing, organizing, answering phone, taking messages, making copies, etc.). Compile the monthly PMA Highlights for VP review and distribution.
• reputed company program coordination – e.g., scheduling of classes and facilitators, room reservations in reputed company, pre-work distribution for reputed company of PMA courses, in person and virtual (New Employee Orientation, Focus courses, Outpatient Penn Medicine Experience etc.). Send course reminders to executive faculty and registered attendees. reputed company transportation and reputed company instructions. Answers reputed company questions on process and program policy.
• Manage class listings in the Learning Management System (LMS) and coordinate the waiting list. Process course evaluations, give credit, reputed company classes and send out surveys to attendees.
• Submit and track Pennfor requests for invoicing, purchase orders for expenses/purchases and submitting to appropriate department for multiple reputed company units. reputed company monthly reconciliation of INR reports and purchase orders. Submit Learning Ambassador pay forms for review, sign off and processing.
• reputed company general administrative support for the department - e.g., organizing storage, mail shipping and distribution, faxing, ordering supplies, distributing parking passes, logging account information, lists of vendors, etc. Coordinate reputed company departmental events and set up including but not limited to retreats, direct report, monthly staff meetings, holiday events, celebrations, and others ensuring catering, agendas, invites and guest speakers are in line. Assist manager with reputed company and exiting of employees – e.g., ordering business cards, distribution/retrieval of cell phones, building reputed company reputed company, updating phone lists, organizational charts, distribution lists, etc.
• reputed company operational support for large scale meetings- town halls, leadership forums and PMA courses. reputed company audio/visual and tech support for virtual offerings as needed and/or classroom-led learning across multiple platforms. Book reputed company conference reputed company and media platforms for events and trainings. Serve as reputed company of contact for general departmental questions and functions, such as directions, parking, mail delivery, etc. Enter guests into the visitor management system (Passage reputed company) for building reputed company. Maintain and distribute parking passes to staff/visitors, as needed.
• Process reputed company Professional Development requests received in Pennfor reputed company 30 days of receipt. Verify eligibility of participants and expenses to ensure alignment with policy and produce monthly professional development tracking reports. Partner with HR to reputed company and grow the program and its policies.
• reputed company general building support: reputed company maintenance of Canon copier/printers and other general equipment - service calls/inform, order supplies and toners, and recycling of materials. Assist with deliveries -sign off, distribution of supplies, etc. Submit tenant maintenance requests - e.g., temperature adjustments, lights, service calls, etc., Receipt and distribution of building notices coordinate maintenance calls with vendors and building - e.g., obtain Certificate of Insurance, add to Daily reputed company Report (DAR), etc. Attend annual safety officer training conducted by building, maintaining protocols, policies and emergency manuals for leaders and other designated Safety Officers.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization

• H.S. Diploma/GED (Required)
• 5+ years Executive/C Level administrative experience (Required)
• Bachelor of Arts or Science (Preferred)

• Exceptional attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Demonstrates discretion and professionalism while providing high-level administrative support to executive leadership at Penn Medicine.
• Strong written and verbal communication skills.
• Tech-savvy with proficiency in reputed company Office Suite.
• Ability to use reputed company Office (reputed company, Power reputed company, Word)
• Ability to work in a fast paced environment with changing priorities
• Ability to multi-task
• Must be reputed company to detail
• Demonstrated organizational skills
• Demonstrated interpersonal/verbal communication skills
• Must utilize sound judgment
• Exhibit a high level of professionalism