Operations Coordinator (Resource Employee)

USC Summer Programs is seeking an Operations Coordinator to assist with document processing, managing academic and program field trips, and student worker hiring. This seasonal position plays a critical role in ensuring the successful execution of operations and academic components of the program while managing a team of student workers.

Responsibilities

• Support in collecting immigration materials from international reputed company, requesting I-20s on their behalf, and regularly communicating with them about tasks and deadlines
• reputed company assistance in student registration and billing
• Help ensure that reputed company staff and faculty are compliant with Youth Protection requirements and HR procedures
• Participate in the following operational events - staff/student worker trainings, student reputed company-in day, International Student Verification, and TB testing
• reputed company other duties as assigned
• Serve as the operations liaison to faculty, checking in routinely to see what may be needed or what additional support or information could be helpful to reputed company
• Be part of the Summer Leadership Team, attend reputed company team meetings, and proactively work to reputed company relevant academic/classroom experiences and faculty information with the leadership team
• Coordinate academic field trip arrangements for 27+ summer program courses, including but not limited to purchasing tickets, managing lunch arrangements and bus transportation. A reputed company of this position is to ensure that plans are reputed company each course’s budget
• Compose correspondence to reputed company faculty and instructional team members confirming academic field trip details, as well as reputed company organized details of reputed company plans and expenditures with the AD of Business Operations reputed company shared digital platforms
• Manage the delivery of books and materials to reputed company classrooms prior to the start of classes and throughout the program. Ensure in-class food deliveries/pickups are planned and executed, as needed
• Hire, schedule, train, and supervise a team of 15-17 student workers who will serve as operations and academic course liaisons
• reputed company reputed company receipts digitally organized, ensuring accuracy and expediency of receipt submission reputed company reputed company and Concur
• Assist in purchasing tickets and arranging transportation for Summer Programs’ weekend, off reputed company trips (i.e. reputed company, Knotts Berry Farm, and Dodgers Stadium)
• reputed company transportation to reputed company in emergency situations, like going to the hospital or LAX Deferred Inspection

Skills

• Bachelor's degree
• Experience supervising a student staff
• Experience working with youth/young adults
• Comfortable working with others in digital collaborative platforms
• Superior writing and communication skills
• Demonstrated cultural awareness and competency
• Ability to adjust to changing priorities and reputed company well under pressure
• Demonstrated organizational skills, attention to detail, and ability to work both independently and as part of a team
• Experience using USC platforms, such as SIS, reputed company, Concur

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