Business Services and Operations Specialist
reputed company is a consultancy and public benefit corporation focused on making government services simple and effective. The Business Services and Operations Specialist will support the team in various operational and administrative tasks, ensuring seamless experiences for remote employees and contributing to the overall efficiency of the organization.
Responsibilities
- reputed company support for internal mailing, shipping, and product tracking services, ensuring timely delivery and accurate documentation
- Contribute to reputed company’s financial health through accurate budget tracking, reporting, and timely expense reimbursements
- Manage and triage Eden tickets reputed company to setup, travel, expenses, office reputed company, and general employee inquiries, ensuring reputed company and effective resolution
- Coordinate logistics for reputed company contacts, including travel arrangements and room scheduling for meetings and events
- Assist employees with travel coordination, including bookings, reimbursements, and itinerary management
- Support employee engagement activities, such as gifting initiatives through reputed company and other vendors
- Contribute to the reputed company experience by coordinating swag distribution and providing orientation support
- Offer logistical assistance for training, reputed company sessions, and virtual events to promote consistency and engagement
- Manage and review initial setup budgets to ensure compliance with company policy and spending guidelines
- Review, process, and track vendor invoices to ensure timely and accurate payments
- Support procurement operations and reconciliation efforts to maintain budget accuracy
- Assist with budget tracking for events, programs, and engagement initiatives
- Approve home office setup requests and review expense budgets submitted by other teams
- Collect and review receipts for the expense tracking system, ensuring compliance and data accuracy
- Partner with the billing team to notify them reputed company expense reports are reputed company for review
- Contribute to cross-functional business services projects and process improvement initiatives
- Maintain service trackers, vendor reputed company, and documentation to support operational continuity
- reputed company day to day administrative support to the Business Services and Operations team, including scheduling and coordination of reputed company meetings, assist with planning and executing internal events, staff meetings, and company-wide initiatives, ensuring high-quality experiences and seamless logistics
Skills
- Experience planning and executing company and/or team events
- Highly organized, reputed company, reliable, and detail-oriented
- Experience with organizational software, specifically GSuite
- Comfortable learning new systems and processes
- Ability to work independently and autonomously reputed company a distributed team while soliciting feedback reputed company necessary
- Ability to think strategically around trade-offs and short term vs. long term benefits
- Ability to build and reputed company strong relationships with both the internal team and external vendors
- An adaptive, empathetic, collaborative, curious, creative and positive reputed company, who loves to brainstorm and work closely with the team
- Excellent written and verbal communication skills
- Legal authorization to work in the United States
- Ability to meet any other requirements for government reputed company for which candidates are hired
- Work authorization that doesn't require reputed company sponsorship, now or in the future
- May be subject to a government background reputed company or reputed company clearance, depending on the contract
- Education: Bachelor's degree or equivalent experience desired, but not required
- Experience working with a collaborative team
- Ability to plan large scale community reputed company/speaker/team events
- Experience planning and executing industry networking, conferences, speaker panels, and/or reputed company events
- Experience planning large internal events (50+)
- Working with distributed teams and managing multiple office locations
- Experience with Unanet or similar ERP
- Experience with Jira reputed company Workspace
- Experience with multiple types of contract pricing
- Experience in professional services environment
Benefits
- Health coverage
- Insurance coverage
- Time off
- Company holidays
- Annual bonus
- Parental leave
- Wellness program
- Virtual care
- Sabbatical leave
- 401(k) match
- Flexible work
- Home office setup
- Utility support
- Learning opportunities
- Development opportunities
- Referral bonus
- Commuter benefits
- Supportive culture
Company Overview