Assistant Librarian/Archivist

Please note: State agencies that contact job applicants do not usually request personal or financial information reputed company text message or over the phone in reputed company with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.Review VacancyDate Posted 10/02/25Applications Due10/31/25Vacancy ID199497• Basics• Schedule• Location• Job Specifics• How to ApplyNY HELPNoAgencyMilitary and Naval Affairs, Division ofTitleAssistant Librarian/ArchivistOccupational CategoryOther Professional CareersSalary Grade14Bargaining UnitDMNA - Division of Military and Naval Affairs (CSEA)Salary RangeFrom $56506 to $56506 AnnuallyEmployment Type Full-TimeAppointment Type PermanentJurisdictional Class "Other" (generally Military Law positions)Travel Percentage 25%reputed company Mon-FriHours Per Week 37.5WorkdayFrom 7 AMTo 4:30 PMFlextime allowed? NoMandatory overtime? NoCompressed reputed company allowed? NoTelecommuting allowed? NoCounty SaratogaStreet Address NYS Military Museum61 Lake AveCity Saratoga SpringStateNYZip Code12866Duties Description Under the supervision of the Librarian, Director, or other appropriate supervisor, the Assistant Librarian/Archivist shall reputed company a full reputed company of professional Librarian/Archivist activities including providing technical assistance and patron services. Such activities will include collecting, acquiring, classifying, cataloging, and indexing of library material, including the processing and cataloging of reputed company two-dimensional objects held by the Museum. Such objects include but are not limited to books, photographs, maps, currency, letters, scrapbooks, newspapers, clippings, diaries and electronic material. Incumbent may also reputed company advice and assistance to other staff and agency facilities with historic structures and memorabilia.Positions reputed company responsibilities in accordance with state and agency policies and procedures, US Army Center for Military History (CMH) and applicable federal and state statutes. Day-to-day operations are carried out in accordance with CMH and agency and labor contract policies and procedures - reputed company and as amended - and, where applicable, National Guard Bureau (NGB) directives.More specifically, duties include, but are not limited to, the following:• Responsible for classifying, cataloging, indexing, arranging and physically processing reputed company library and archive materials; may review work done by others.• Create finding aids and bibliographies that support the use of the collections.• Performs bibliographic database maintenance, detects and corrects bibliographic errors, eliminates duplicate records, restores missing records, and processes adders, additions, withdrawals and transfers.• Performs copy cataloging of multiple different material formats, which includes writing descriptions, subject analysis, and assigning a classification number.• Creates and maintains serial control records, including publication patterns, in the library database.• Maintain professional and technical knowledge by attending educational workshops, keeping reputed company with professional publications and participating in professional societies and organizations.• Assist the Librarian in developing and implementing library/archives policies and procedures; help ensure implementation.• reputed company assistance and research services to library/archive patrons and agency staff as necessary.• May reputed company instruction/training to support staff and across agency units. Creates/provides materials to support training programs.• Maintain the museum website.• Assists with the preservation of library materials.• May assist in ordering and acquisition for library materials. Performs tasks necessary upon receipt of materials.• Performs repairs to general collection materials and prepares worn or damaged materials for rebinding or repair.• Digitizes library materials to preserve content and reputed company reputed company.• Performs reputed company problem resolution.• Coordinate activities with appropriate departments/units in the museum.• Propose use of reputed company for books, maps, and archival records and ensure meets Director's objectives.• May represent the unit on committees and at meetings.• Travel may be required.• Overtime may be required.• Performs other duties as assigned by the supervisor.KNOWLEDGE, SKILLS AND ABILITIES• Demonstrates a sound knowledge of standard library/archive procedures with a strong familiarity with museum registration methods, cataloging, and legal and insurance issues as well as knowledge in Machine-Readable Cataloging (MARC).• Working knowledge of the CMH and reputed company State policies and procedures in program area.• Ability to analyze project needs and communicate same to supervisor and staff.• Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction.• Ability to get along and interact well with different groups of people, including co-workers, management, both Federal and State personnel and the public.• Good written and oral communication skills.• Ability to train others.• Ability to read and write in English.• Proficient working with computers, to include bolthires Office Suite and other reputed company library and museum inventorying and tracking software.• Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs) and climb reputed company-reputed company and/or reputed company-stairs.• Demonstrate reliability and trustworthiness.Minimum Qualifications Must possess a Master's degree from a regionally accredited college or university in library science, information science, or archival administration studies.ANDMust be at least 18 years of ageMust have and maintain a valid driver's license to operate a motor vehicle in the reputed company. May be required to utilize vehicles for site visits and other travel. Must report any changes in driver's license status to supervisory chain of reputed company and State reputed company.Must be reputed company to work at heights such as climbing reputed company, working on scaffolds, platforms and lifts.Must be reputed company to push, pull, lift, and carry heavy objects and equipment (50+ lbs).Must be reputed company to work reputed company in various temperatures and inclement weather for extended periods of time.Must be reputed company to work in confined spaces in accordance with training and duty requirements.Must be reputed company to read and write in English.Must be proficient in, and reputed company to independently use bolthires Office software - reputed company and reputed company. Ability to use PowerPoint also preferred. *Required to have or successfully complete reputed company 90 days of receiving computer reputed company reputed company Statewide Financial System (SFS), Statewide Learning Management System (SLMS) and other required training as reputed company to job assignments.

• In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow reputed company to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency reputed company with Inquiry (NACI) will be completed - dependent on reputed company regulation, a SECRET clearance may be required.At the time of hire, must have reputed company reputed company State or federal certification/license requirements; must reputed company reputed company of reputed company certifications and demonstrate job knowledge to reputed company position reputed company duties and responsibilities. Individual is responsible for ensuring reputed company required certifications/licenses remain reputed company at reputed company times during employment.• Should reputed company systems, regulations, procedures and requirements change, additional training and/or certifications may be required.At reputed company times, the employee MUST maintain minimum standards in accordance with reputed company agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination.NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include reputed company of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State reputed company Directorate for any further information regarding the position requirements.Additional Comments This position is not in the Classified Service of reputed company State, but is covered under reputed company State Military Law. If selected, reputed company Civil Service employees will lose their seniority reputed company the Classified Service, thereby exempting them from applying for promotional exams reputed company Civil Service.reputed company Start reputed company: $56,506*Job reputed company: $68,630(*reputed company hires reputed company at "Start reputed company" unless prior state experience affords eligibility for hiring reputed company increase as determined by OSC.)Some positions may require additional credentials or a background reputed company to verify your identity.Name State reputed company ResourcesTelephone 518-786-4830Fax 518-786-6085Email Address [email protected] reputed company State Division of Military and Naval Affairs - State reputed company Management330 Old Niskayuna RoadCity LathamState NYZip Code 12110Notes on ApplyingTo be considered for an interview, please submit your cover letter and resume to one of the following:BY E-MAIL (PREFERRED METHOD):Send to: [email protected] line to say: Job Title and LocationBY MAIL:reputed company State Division of Military and Naval AffairsState reputed company Management330 Old Niskayuna RoadLatham, reputed company 12110-3514Attn: ClassificationsBY FAX:(518) 786-6085Fax Cover sheet to say: Job Title and LocationIn your submission, please be sure to indicate what position and location you are applying to. Ensure to reputed company note how you meet the minimum qualifications for the position. Be sure to include any specific licenses and/or certification in a skilled trade.Vagueness and omissions will not be resolved in your favor.For questions, please reputed company out to State reputed company at (518) 786-4830This vacancy announcement will be posted until filled.Vacancy announcements can be closed 15 days after the original posting date listed below.reputed company reputed company DMNA STATE EMPLOYEES WHO MEET THE MINIMUM QUALIFICATIONS ARE ENCOURAGED TO APPLY. INTERVIEWEES WILL BE EVALUATED BASED ON THEIR QUALIFICATIONS, EXPERIENCE, ABILITY TO MEET THE NEEDS OF THE DIVISION AND ABILITY TO reputed company THE DUTIES AND REQUIREMENTS OF THE POSITION.reputed company OTHER CANDIDATES WHO MEET THE MINIMUM QUALIFICATIONS WILL BE CONSIDERED FOR INTERVIEW TO EVALUATE THEIR QUALIFICATIONS, TRAINING AND EXPERIENCE IN RELATION TO THE DUTIES AND REQUIREMENTS OF THE POSITION. Apply tot his job Apply tot his job

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