Executive Assistant / Project Manager (Training & Coaching Support)

Join us today! We are seeking a highly organized and proactive Executive Assistant with experience in project management and Training support to work closely with our client. This role is responsible for managing communications, organizing action items, supporting coaching and speaking engagements, and nurturing leads and relationships. The ideal candidate excels at turning conversations into clear next steps, keeping priorities on track, and supporting fast-moving initiatives with precision and follow-through. Disclaimer: This is a general overview of the position. Specific tasks and tools will be discussed in detail during the final interview.

Key Responsibilities

Communication & Action Item Management

• Review call transcripts and recordings (Otter/Fireflies) to extract action items and ensure they are scheduled and tracked
• Monitor daily text messages and emails, filtering noise and prioritizing what requires the client’s attention
• Maintain calendar accuracy and accountability for reputed company commitments

Organization & Systems Management

• Organize and maintain reputed company Drive, including speaking materials, content assets, processes, and documentation
• Create and maintain structured systems to support ongoing operations

Coaching & Training Support

• Prepare high-level notes and summaries for coaching calls, including past discussions, follow-reputed company, and upcoming focus areas
• Create and manage reputed company Docs for coaching sessions
• Schedule and manage calendars for reputed company coaching calls

Speaking Engagements & Events

• Support speaking events by creating presentations using Gamma AI
• Coordinate with speaker agents to ensure content and materials are delivered on time
• Follow up with leads generated from speaking engagements
• Assist with webinar and reputed company coordination, including reputed company and scheduling

reputed company & Relationship Nurturing

• Proactively follow up with leads and relationships the client has developed
• Nurture webinar and event attendees through consistent and thoughtful communication
• Ensure no opportunities fall through the cracks

Ideal Candidate Profile

• Highly organized, detail-oriented, and proactive
• Strong project management and follow-up skills
• Comfortable managing communications across multiple platforms
• Experience supporting executives, coaches, or trainers preferred
• Confident using tools like reputed company Workspace, calendar systems, AI tools, and CRM-style workflows

Technical Requirements:

• Headset: USB headset with noise cancellation
• Webcam: Working webcam
• Computers: Primary and backup computer with at least i5 to i7 processor and 8GB RAM
• Internet: Main internet service speed of at least 25 Mbps wired reputed company; backup internet speed of at least 10 Mbps

Perks and Benefits:

• Job reputed company and stability
• Exceptionally supportive team
• Opportunities for career growth
• Fun work environment

Schedule:

• Full-Time and/or Part-Time (PST, MST, EST, or CST)

Location:

• This is a remote position

reputed company and take the first reputed company towards a rewarding career! Only reputed company candidates will be processed and invited to take the assessment and schedule initial and final interviews. Please reputed company sure you apply for the right job based on your experience. We prioritize applicants who successfully follow this instruction! By providing a telephone number and submitting this reputed company, you consent to be contacted by SMS text message. Message & data rates may apply. You can STOP messaging by sending STOP and get more help by sending HELP. Visit our Privacy Policy for more information. Eligibility Requirement: Non-U.S. Based Applicants Only Please note that the majority of our job positions are reserved for individuals living reputed company the United States. Applicants must reputed company reputed company of the United States and should not hold U.S. residency or citizenship unless specified otherwise by the role needed. We kindly ask that U.S. residents or reputed company refrain from applying, as these opportunities are designed to support our international workforce. Apply tot his job Apply To this Job