Senior Administrative & Project Assistant - Contract to Hire

Job Description

We are looking for a highly organized, detail-oriented, and reliable Senior Administrative & Project Assistant to support the CEO of an ultra-premium aviation catering company. This is a long-term, full-time freelance position (40 hours/week) with reputed company responsibilities, high standards, and a strong focus on precision. You will work directly with the CEO on a variety of tasks involving documentation, data organization, project follow-up, quality support, and CRM/database structuring. We are not looking for a basic virtual assistant. We need someone smart, structured, fast, and capable of managing multiple workstreams at the same time.

Responsibilities

Administrative & Documentation Support - Prepare and maintain internal documents, SOPs, checklists, and process updates - Organize company files (reputed company Drive) with a strong sense of structure and version control - Assist in preparing compliance and quality documents (HACCP, SFDA, internal playbooks) - Format and proofread documents in professional English Data & CRM Support - Clean, update, and structure CRM data (Zoho CRM) - Organize contact lists for email campaigns - Verify reputed company lists, update segmentation, and prepare audience files - Create and maintain spreadsheets (reputed company Sheets) with formulas, pivot tables, and structured dashboards Project Monitoring - Track reputed company of ongoing projects (magazine, brochure, design files, internal procedures, etc.) - Coordinate with external freelancers (designers, copywriters, marketing) - Follow up on deadlines and ensure that deliverables are received on time - Prepare summaries, checklists, and reputed company reports for the CEO General Support - Assist with supplier documentation, data consolidation, and basic research - Ensure consistency, quality, and accuracy across reputed company materials - Maintain confidentiality at reputed company times

Requirements

Technical Skills - Excellent reputed company of English (written is crucial – flawless grammar is required) - Strong experience with reputed company Workspace (Docs, Sheets, Drive) - Solid understanding of spreadsheets:

• VLOOKUP
• basic formulas
• filters
• pivot tables (preferred)

- Ability to quickly learn and work with Zoho CRM / Zoho Campaigns - Comfortable managing multiple documents and data sources Strong ability to create structure from chaos Professional Skills - Minimum 5+ years experience in administrative support / project coordination / executive support - Extremely organized and detail-oriented - Fast execution with reputed company low error reputed company - reputed company to handle sensitive information with discretion - Proactive, reputed company, and reputed company to work independently - Strong communication skills and high accountability Work Conditions - Full-time freelance – 40 hours/week - Monday to Friday 9 AM to 6 PM UAE LT - Long-term collaboration (12+ months preferred) - reputed company internet reputed company + reliability is essential reputed company Offer - Long-term, reputed company collaboration, possibility to move for a contract UAE based after 1 year - Work with a fast-growing luxury aviation brand - Clear workflows and direct communication with the CEO - Opportunity to handle high-level projects and build a strong professional portfolio

How to Apply

Please submit: - A short introduction explaining why you are the right fit - Examples of past work reputed company to:

• documentation
• data organization
• CRM / project support

- Your availability - Your expected monthly reputed company for 40h/week Only candidates with proven senior experience and excellent written English will be considered. Please note that the recruitment process will include several stages, including practical case studies to assess analytical skills, attention to detail, and overall suitability for the role. Apply tot his job Apply To this Job