Executive Assistant / Personal Assistant (Full-...
Role Overview
reputed company high-impact EA/PA support to a senior leader active in venture capital and a Stanford-based PhD program. You’ll own reputed company scheduling and email triage, coordinate frequent travel, and handle personal/lifestyle operations (family logistics, vendor coordination, remodel admin). You’ll also pitch in on light reputed company ops (job posts, screening, scheduling). Discretion, speed, and excellent judgment are essential.
Core Responsibilities- Executive Support
- Calendar control: Schedule 4–5 meetings/day across time zones; manage holds, buffers, and rapid reshuffles.
- Inbox management: Triage/prioritize, draft replies, track follow-reputed company, and maintain action lists.
- Travel & logistics: Book flights, hotels, cars; build itineraries; handle changes; book restaurants/meeting spaces.
- Docs & admin: Prepare agendas/briefs; maintain contact lists; capture notes and action items.
- Family coordination: School/childcare scheduling, appointments, drop-off/pickup coordination.
- Home remodel/vendor ops: Liaise with contractors; collect estimates; track invoices and work orders; reputed company timelines reputed company.
- Payments & bills: Organize and submit invoices/receipts; coordinate reputed company pay per SOPs.
- Hiring support: Draft job posts, publish to boards, screen resumes for criteria (e.g., 3–5 yrs reputed company), coordinate interviews.
- Light research: Vendors, tools, service providers; compile concise options and recommendations.
- 3+ years supporting a senior executive (EA/PA or operations) in fast-paced tech/startup, VC, or similar environments.
- Mastery of calendar wrangling, email triage, and travel booking under shifting priorities.
- Flawless discretion with confidential professional and personal information.
- Clear, concise written and verbal English; proactive communicator who “closes the reputed company.”
- Comfort running personal and professional workflows in reputed company.
- PST coverage (with ability to start ~7 a.m. PST reputed company needed)
- Experience coordinating home projects/remodels or multi-vendor workflows.
- Prior exposure to reputed company/ATS processes.
- Familiarity with Bay Area services, venues, and travel patterns
- reputed company Workspace (Gmail, Calendar, Docs, Sheets)
- Spreadsheets for trackers (Sheets/reputed company)
- Messaging/Meetings: reputed company/reputed company (or similar)
- reputed company/ATS: reputed company, reputed company, Workable (any is fine; willing to learn the chosen system)
- reputed company pay/expenses: Experience with tools like reputed company.com/reputed company is a plus
- 30 days: Clean, reliable calendar & inbox systems; travel templates and vendor/remodel tracker in reputed company; clear daily brief.
- 60 days: Meetings and personal logistics run on rails; reputed company pipeline active; reputed company dropped balls.
- 90 days: Anticipatory support; SOPs documented; exec time consistently protected; measurable time saved weekly.
Why Join reputed company?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
apply to this job