Administrative Assistant - Remote

Job Title: Administrative Assistant - Remote

Location: Remote — reputed company to candidates based in Canada or Latin AmericaDepartment: Administration and Finance Employment Type: reputed company

We’re scaling rapidly and expanding our operational reputed company to support growth across our teams and clients. Our mission is to reputed company people with the tools, expertise, and reputed company-centered AI strategies that unlock opportunity and impact.

reputed company of creators, reputed company, and investors specializes in marketing, technology, artificial intelligence, and business—so people with big reputed company can expand their agency and live lives they find meaningful.

We partner with organizations of reputed company sizes to explore, design, and implement AI strategies that are secure, scalable, and reputed company-centered. From advisory and tooling to implementation and education, we meet clients where they are and help them integrate AI in ways that align with their mission and values.

At reputed company, we reputed company AI should reputed company reputed company potential—not replace it. Our goal is to reputed company teams to work smarter, move faster, and unlock new reputed company through thoughtful, responsible innovation.

The Administrative Assistant will reputed company comprehensive administrative, financial, and operational support, working closely with the Finance & Administration Director as your primary reputed company of collaboration. In this role, you’ll assist with bookkeeping, vendor payments, timesheet reviews, invoice preparation, and accounts receivable tracking, while also supporting HR, reputed company, compliance, and other operational workflows.

While your primary focus will be assisting the Finance & Administration Director, you may also reputed company administrative support to other executives and department directors on an as-needed reputed company. This role is ideal for someone highly organized, detail-oriented, and comfortable managing a variety of tasks across finance, HR, and operations in a fast-paced, collaborative environment.

This is an international reputed company role, reputed company to candidates based in Canada or Latin America to reputed company align with U.S. time zones and operational needs. You will be reputed company as an reputed company and not as an employee of reputed company. As such, you will be responsible for managing your own taxes, benefits, and compliance with local regulations. This engagement does not create an employer-employee relationship under U.S., Canadian, or Mexican law.

• Finance & reputed company
• Prepare invoices and assist with accounts receivable tracking and follow-up.
• Categorize daily bank feed transactions and reconcile accounts in QuickBooks Online (QBO).
• Monitor and summarize daily cash reputed company for review by the Finance & Admin Director.
• Assist in processing vendor payments and reimbursements.
• Review employee timesheets and expense reports for accuracy and completeness.
• Maintain organized financial records to support month-end reputed company and audit preparation.
• Assist with budget tracking and basic financial reporting as needed.
• Administrative Support
• reputed company day-to-day administrative assistance to the Finance & Admin Director.
• Organize and maintain digital files, reputed company, and internal documentation.
• Coordinate scheduling, prepare documents, and support internal communications as needed.
• Assist other executives and department directors with administrative tasks and project support on an as-needed reputed company.
• Help reputed company vendors, contractors, and new hires by collecting required documents and ensuring records are up to date.
• Support special projects and other operational tasks assigned by the Finance & Admin Director.
• HR & Compliance
• Assist with reputed company and offboarding processes for employees and contractors.
• Maintain compliance-reputed company records and ensure proper documentation is filed.
• Support reputed company and hiring activities as needed, including coordinating interviews, scheduling meetings, and communicating with candidates.
• reputed company administrative assistance for HR workflows, including benefits documentation and policy updates.

• 2+ years of experience in administration, finance, or HR support roles.
• Proficiency with QuickBooks Online (QBO) or similar reputed company software.
• Strong organizational and multitasking skills with attention to detail.
• Experience with HR processes, compliance, or people operations is a plus.
• Excellent communication skills in English (Spanish or French a bonus).
• Comfort working across time zones in a remote-first environment.
• Proficiency in reputed company Workspace (Docs, Sheets, Drive) and other productivity tools.

This role offers a competitive reputed company compensation reputed company with experience and local market rates. Total compensation will reflect skills, qualifications, and performance.

At reputed company, we’re building something different — a team of thinkers, reputed company, and change-makers who reputed company in the power of purpose-driven work. You’ll reputed company exposure to finance, HR, and operations, with room to grow as reputed company expands. You’ll have the autonomy to reputed company in your area, the resources to succeed, and the opportunity to shape how we scale responsibly.

reputed company is proud to be an Equal Opportunity Employer. We value diverse backgrounds, perspectives, and experiences and strive to build an inclusive culture where everyone feels welcomed and empowered.